Overview The Medical Student Engagement Coordinator is responsible for coordinating with hospital administrative staff all aspects of medical student research, clinical rotations, electives, and shadowing at hospital sites. This role ensures seamless onboarding, scheduling, evaluations, and support for faculty and medical students, maintaining effective communication with relevant offices and clinical departments. Additionally, the Coordinator supports the development, implementation, tracking, and evaluation of the Areas of Concentration Program and oversees Phase 2 and Phase 3 electives. Responsibilities Medical Student Research: + Coordinate all aspects of medical student research with faculty, including scheduling, correspondence, research projects, meetings, credentialing/onboarding, and liaison with hospital affiliate administration and College IRB. + Oversee the development and implementation of research programs tailored for medical students, ensuring alignment with both hospital and medical school objectives. + Work with OMSR and Clinical Department Chairs/Administrators to connect students with faculty mentors who can guide their research endeavors, fostering productive mentor-mentee relationships.​ + Ensure that students complete necessary training modules, such as Institutional Review Board (IRB) certifications, and adhere to research compliance standards. + Maintain databases of available research projects, track student participation, and manage resources like research materials and funding opportunities. + Coordinate events such as research forums, workshops, and seminars to promote student research and facilitate knowledge sharing. Medical Student Rotations: + Coordinate internal and visiting medical student rotations, ensuring a smooth and compliant experience across all departments. Manage onboarding requirements for external students, including documentation, credentialing, and institutional approvals. + Function as the first point of contact for students, faculty, residents, sites, and school administration (e.g., Registrar, Student Affairs, Undergraduate Medical Education) for any questions or concerns relating to the medical student clinical education programs. + Correspondence with administrative offices of affiliated hospitals as needed to arrange for all student onboarding needs (e.g., pagers, lockers, ID access, and EMR and computer access) + Work closely with the Elective and Course Directors, coordinators, and Phase II & III Curriculum Administrator, to ensure smooth transitions and access to research opportunities, lectures, experiences, and mentorship programs. + Help manage Phase II and Phase III electives, working closely with Phase II and Phase III Directors and Curriculum Administrator to identify site capacity. + Preparation of orientation materials for medical student clinical education programs in Clinical Departments. + Preparation and modification of student schedules. Ensure student schedule is updated on the SOM learning management system (LMS). + Provide support to Phase II & III, Elective, and Course directors in compiling faculty evaluations of students in the SOM LMS to ensure compliance with accreditation standards related to grade submission. + Send regular email reminders and follow-up emails to clinical faculty regarding student evaluations. + Maintain an active list of enrolled students, including contact information for Clinical Department Chairs. + Serve as a liaison between NYMC UME administrative personnel and elective and course directors. Maintaining close communications with the UME office to keep elective and course directors and faculty updated with applicable UME instructions/notifications. + Maintain complete and accurate student files for Clinical Departments, including student absences and grades, make-up assignments, evaluations, observed history/physical examination, mid-clerkship feedback forms, patient log, NBME scores, promotions committee records, etc. All student files should be maintained and archived for 4 years. + Assist with accreditation needs for NYMC faculty and medical students. + Assist hospital administrative staff to manage room reservations and/or zoom links for education sessions. Communicating with faculty and students for schedule planning. + Support the continued development, expansion, implementation, tracking, and evaluation of the Areas of Concentration Program. + Ensure all individuals supervising or interacting with medical students in the clinical setting hold an active faculty appointment. Shadowing: + Responsible for organizing and managing the shadowing program, including scheduling, coordinating with physicians, and ensuring smooth operations. Should coordinate scheduling of clinical faculty with hospital administrative staff. + Provide guidance and support to medical students seeking shadowing opportunities, answering questions, and helping them find suitable physicians to shadow. + Reaches out to physicians in various specialties to secure shadowing placements and maintain relationships with them. + Communicate with students, physicians, and other stakeholders regarding the program, including scheduling, updates, and important information. Qualifications Education requirement:Bachelor's degree in a relevant field (e.g., Education, Healthcare Administration) Licenses or certifications:None required, but certifications in project management or healthcare administration are a plus Technical/computer skills: Proficiency in Microsoft Office Suite, database management, and scheduling software Prior experience:Minimum of 3 years in a similar role. Experience within a medical or educational setting desirable Other skills/requirements:Excellent communication and organizational skills, ability to work independently and as part of a team, strong problem-solving abilities Physical demands:Ability to sit for extended periods, occasional lifting of materials up to 20 pounds Environmental demands:Office environment with occasional visits to hospital sites Internal Contacts: Office of Student Affairs, Office of Medical Student Research, Office of Undergraduate Medical Education, Office of Academic Administration, Office of Faculty Affairs, Clinical Chairs, Faculty, Medical Students, Departmental Specialty Sub-internship Directors; Elective Directors, Course and Clerkship Directors, Office of International Students & Scholars. External Contacts:Hospital site coordinators, Hospital Contacts: Security, EHR, Operating Room leadership, Residency Program Administrator(s), Chief Residents, and Site Directors. Minimum Salary USD $44,000.00/Yr. Maximum Salary USD $55,000.00/Yr. New York Medical College offers a comprehensive benefits package for full-time employees* which includes: + Full range of Health Plans + Medical Plans (choice of EPO, PPO, High Deductible HSA) + Flexible Spending Accounts (FSA) + Dental Plans (PPO & HMO) and Vision Plan + Dependent Care and Transit Programs + Life Insurance, AD&D and Voluntary Supplemental Life Insurance + Short-term and Long-term disability programs + Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment) + New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children + Legal plan + Employee Assistance Program + Early-Release Fridays (October - March) + Generous Paid Time Off + Vacation, Sick Leave, Personal Leave + Annual Holiday Schedule *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs. New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism. Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment. Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Job Locations US-NY-Valhalla Requisition ID 2025-12397 Position Type Full-Time Schedule Shift 1 Hours Per Week 35 Travel 10% Category Administrative/Office Support FLSA Status Non-Exempt