We are seeking a dedicated and detail-oriented Meeting Planner to join our Events Department for a fixed-term position covering maternity leave. This role offers an exciting opportunity to support the planning and coordination of a variety of events, working closely with the team to ensure seamless execution during this period.
Key responsibilities:
Event Planning Coordination:
- Planning and organizing events, including meetings, conferences and banquets.
- Liaise with clients to understand their event needs and preferences, and translate them into detailed event plans.
- Coordinate with internal departments (FB, Housekeeping, Front Office, etc.) to ensure all aspects of the event are executed flawlessly.
Client Relationship Management:
- Serve as the primary point of contact for clients during the event planning process.
- Conduct site visits and walkthroughs with clients to showcase event spaces and discuss arrangements.
- Manage client communications, providing timely updates and addressing any concerns.
Logistics On-Site Management:
- Oversees event setup, including room arrangements, audiovisual equipment, decorations, and catering services.
- Ensure that all event logistics are handled efficiently and that the event timeline is followed.
- Troubleshoot any issues that arise during events to ensure a seamless experience for clients and guests
Post-Event Review:
- Conducts post-event evaluations with clients to gather feedback and identify areas for improvement.
- Prepare reports on event outcomes, client satisfaction, and financial performance for review by senior management.
We are seeking a dedicated and detail-oriented Meeting Planner to join our Events Department for a fixed-term position covering maternity leave. This role offers an exciting opportunity to support the planning and coordination of a variety of events, working closely with the team to ensure seamless execution during this period.
Key responsibilities:
Event Planning Coordination:
- Planning and organizing events, including meetings, conferences and banquets.
- Liaise with clients to understand their event needs and preferences, and translate them into detailed event plans.
- Coordinate with internal departments (FB, Housekeeping, Front Office, etc.) to ensure all aspects of the event are executed flawlessly.
Client Relationship Management:
- Serve as the primary point of contact for clients during the event planning process.
- Conduct site visits and walkthroughs with clients to showcase event spaces and discuss arrangements.
- Manage client communications, providing timely updates and addressing any concerns.
Logistics On-Site Management:
- Oversees event setup, including room arrangements, audiovisual equipment, decorations, and catering services.
- Ensure that all event logistics are handled efficiently and that the event timeline is followed.
- Troubleshoot any issues that arise during events to ensure a seamless experience for clients and guests
Post-Event Review:
- Conducts post-event evaluations with clients to gather feedback and identify areas for improvement.
- Prepare reports on event outcomes, client satisfaction, and financial performance for review by senior management.