Primary Duties: Meeting Room Management: + Oversee the scheduling, setup, and maintenance of all meeting rooms within the organization. + Ensure that all meeting rooms are equipped with the necessary technology, supplies, and furniture arrangements to meet the needs of each event. + Coordinate with IT and facilities teams to resolve any issues related to meeting room equipment or setup. + Monitor room utilization and work with stakeholders to optimize room allocation and availability. + Complete an inspection of all meetings rooms on a regular frequency. Coordination of SLC-Wide Events: + Plan, collaborate, organize, and execute large-scale events across the Salt Lake City region, ensuring alignment with organizational goals and objectives. + Liaise with vendors, caterers, and other external partners to ensure all logistical aspects of events are managed efficiently. + Develop and manage event timelines, budgets, and resources to ensure successful execution. + Collaborate with internal departments, including the C-Suite and their support teams, to ensure all event requirements are fulfilled, covering aspects such as staffing, security, and technical support. Coordination and Communication: + Serve as the primary point of contact for meeting and event-related inquiries from internal and external stakeholders. + Communicate event details, schedules, and requirements to all relevant parties, ensuring clarity and understanding. + Provide ongoing support and troubleshooting during meetings and events to ensure smooth operations. + Collect and analyze feedback post-event to identify areas for improvement and implement changes as needed. Health and Safety Compliance: + Ensure all events and campus wide activities comply with health, safety, and environmental regulations. + Conduct regular safety audits and risk assessments. + Promote and enforce safety protocols and practices among janitorial staff. Training and Education: + High School diploma + Proven experience in meeting and event coordination, preferably in a corporate environment. + Min 2 years’ experience in corporate environment Knowledge, Skills, and Abilities: + Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously. + Ability to engage stakeholders, at all levels + The candidate must be a self-starter, work well both independently and in a team + Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams. + Proficiency in Microsoft Office Suite and familiarity with event management software. + Ability to work flexible hours, including evenings and weekends, as needed. + Proficiency in Microsoft Office Suite and familiarity with event management software. + Strong collaborator Working Conditions and Physical Requirements: + The position may require standing, walking, and bending for extended periods. + Ability to work flexible hours, including evenings, weekends, and holidays, as needed.