Position Title: Manager, Facilities and Transportation

Employee Type: Full-Time Regular

Supervisor Title: Program Director

Division: U.S. Programs & Advocacy

Summary

The Manager of Facilities and Transportation is responsible for providing safe and healthy facilities and vehicles that meet all federal, State and local regulations as is crucial to the operation of a Head Start/Early Head Start program. Under supervision of the Program Director, you will ensure that all Head Start/ Early Head Start facilities, buildings and vehicles meet Federal, state and local licensing requirements pertinent to the type of use, assuring that all required licenses are up to date, ensure that leases, contracts and/or agreements for all sites are current with appropriate signatures, oversee the maintenance and cleaning of buildings to ensure that they are clean, safe and in useable condition, and will work with outside contractors and service-oriented business as necessary. You will be responsible for the overall operation of the Head Start transportation program, including minor maintenance of the buses and/or vehicles, ensuring that they are kept clean and in safe repair at all times; and that licenses, insurance, inspections and other required permits are maintained to comply with all federal, State and local regulations, including the appropriate licensing of drivers. You will serve as the chair of the Head Start Safety Committee and conduct regular health and safety inspections of buildings and playgrounds and where applicable, transportation services and contribute to program improvement through evaluation, self-assessment, and other program development efforts. As a frontline representative of Save the Children, you would be required to ensure the safety and security of children and families that you would come in contact with and adhere to the agency’s values of Accountability, Ambition, Collaboration, Creativity and Integrity. As a Save the Children employee who will come into contact with children on a routine basis, the position is expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. The position must take positive steps to protect children who may be a subject of concern and report, respond to any instance of child abuse, and promote training and awareness around all child-safeguarding obligations. 

 

What You’ll Be Doing (Essential Duties)

Develop, implement and evaluate systems for the delivery of facility and, where applicable, transportation services. Includes center and, where applicable, home base services and services for children with disabilities. Ensure and maintain fire alarm and security alarm systems, as appropriate, are in good working order. Utilizes an established system to make regular health and safety inspections of all sites and to quickly resolve any identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start staff, children, parents, contractors and community volunteers. Ensure implementation of systems and schedules for building security and maintenance. Purchase and maintain required tools, equipment, and supplies, ensuring budgetary control. Ensure that all inspections, licenses and contracts are current and on file. Coordinate with site supervisors to ensure landscaping needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots are maintained and/or monitored. Work with Fiscal Coordinator to utilize a centralized purchasing system to support facilities with items such as equipment, supplies, repairs and maintenance; work with Fiscal Coordinator to develop a system for distributing needed items and coordinate moving of sites, inventory, and supplies as necessary. Maintains an established a warehouse for storage of program equipment and supplies for all sites, including items that can be requisitioned by program staff. Maintain an accurate inventory of all program supplies and equipment in centers, offices and warehouses. Ensure safety and functioning of all Head Start facilities and ensure compliance with ADA, OSHA, and other laws and regulations. Suggest changes in working conditions and use of equipment to increase efficiencies. Monitor facilities and, where applicable, transportation services throughout program to ensure compliance with regulations. Recommends and implements program improvements and monitors the carrying out of these recommendations. Ensures facilities and grounds are a clean, safe and healthy environment that inspire learning for children, families and staff. Coordinate building inspections with center supervisors Solicits and reviews bids related to facility projects and, where applicable, transportation system. Ensures that bids are solicited in accordance with state and federal regulations. Supervises and coordinates construction, renovation and maintenance projects to ensure quality work and compliance with state, federal and corporate regulations. Seeks out the best facilities and negotiates leases. Creates training materials and provides training for custodial, janitorial, and/or maintenance personnel and where applicable, transportation staff. Facilitate and/or arrange for training on “Right to Know” and MSDS, and ensure that all sites are in compliance. Ensure that all licenses, permits and inspections are completed as required by federal State and local regulations. Ensures the maintenance of assigned fleet of vehicles. Maintains vehicle records including but not limited to vehicle maintenance, inspections, and licensing. Work with drivers to establish vehicle practices including licensure and insurance requirements. Reviews and analyzes monthly financial and statistical reports to assess the budget status of Centers and programs. Develops, allocates and manages resources to maximize program effectiveness. When in centers, protects the safety of children by implementing active supervision techniques to ensure no child is left alone or unsupervised at any time. The person in this position must have the ability to work in a constant state of alertness and safe manner. Maintains inventory records. Ensures the documentation and implementation of safety policy and procedures throughout the program in accordance with program and corporate policies/procedures. Develop and document progress on professional development plan for self and assigned staff. Coordinates the moving of office and classroom furniture. Participates in staff meetings, committees and training sessions. Ensures the mobilization and documentation of matching/in-kind funds. Complete other tasks as assigned or needed.

Required Qualifications

A minimum of a High School Diploma or GED, plus at least two (2) years of relevant experience Demonstrated knowledge of general building maintenance, facilities management, or transportation systems Proven experience in a position relating to the provision and management of facilities maintenance and transportation services, Demonstrated successful supervisory experience. Must be able to get certification for CPR and First Aid after hire and recertify as required. Demonstrated knowledge of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination. Proven familiarity with federal and State Department of Transportation (DOT) regulations, Commercial Driver’s License (CDL) rules and other local transportation regulations as applicable. Demonstrated understanding of Head Start Performance Standards and local regulations. Demonstrated understanding of the purpose of the Head Start/Early Head Start Program. Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, including staff, children, parents and outside agencies Professional proficiency in spoken and written English Demonstrated commitment to diversity, inclusion, and belonging Effective communication, problem solving and time management skills. Willingness and ability to be on-call for emergencies. Proven ability to follow and interpret policies and directions in spoken and written English, and exercise sound professional judgment Demonstrated knowledge of basic fiscal accountability. Ability to develop and maintain a system for accurate records. Ability to work independently with minimum supervision.

Preferred Qualifications

Knowledge of local health/safety regulations, ADA and OSHA requirements preferred. Bilingual preferred (English/Spanish). Commercial Driver’s License preferred. Facilities, construction or fleet management experience is preferred. Previous experience with lease management and contracting preferred. Experience with procurement and contract negotiation preferred. Physical Requirements related to essential functions: Ability to perform medium to heavy physical work exerting up to 75 pounds of force, performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding and computer use. Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment. This position may require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver’s license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.

Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.