JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for a Move Coordinator, to join our Relocation Project Management team.

About JLL -

We’re JLL - a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals.  We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued, and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job.  But we’ll let you in on a secret: there’s no such thing as a “perfect” candidate.  JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you’re a leader of any level or experience and this job description resonates with you, let’s talk. 

What this job involves:

As a Move Coordinator, you will be responsible for managing the incoming space requests by creating Move Central Reports to provide to the Occupancy Planning team, Process all approved requests in the CAFM system.Create and install New Hire, Transfer to Site and Redeployment signage and update the offboarded staff signage across campus.Ensure Jones Lang LaSalle and client’s best practices and policies are followed.Comply with all Jones Lang LaSalle policies and procedures, including but not limited to time & expenses, ethics, and business practice.Daily review of the Relocation Services emails. Monthly Minor Move execution and Group Moves as they arise.Locker Management

Managing Monthly Moves- Minor Moves/Churn Moves

You will be responsible for monthly Moves. Receive and process client move requests. Incorporation of “Best Practices” into move projects. Coordinating with staff and vendors to ensure seamless moves. Walking spaces pre and post moves, sending out move manifests and communications to all move teams and staff. Manage the delivery of boxes, labels, and crates to staff moving. Perform data input into the CAFM system to maintain occupancy information. Ensure move processes are managed in accordance with the client’s and Jones Lang LaSalle’s policies and procedures. Adherence to move management schedule and budget.

Manage Group Moves as needed. Prepare new proposals for Group moves as required. Compare vendor/subcontractor invoices to purchase orders or subcontracts.

Fostering relationships

You’ll foster critical relationships between various individuals and vendors. Simultaneously, ensuring coordination and collaboration among various business units, vendors and facility management, will be crucial as you aim to provide quality service to all.

Managing Lockers

Manage overall lockers to ensure availability and reduce or avoid any wait lists.

Responsible for locker assignments, locker recovery, locker maintenance and battery management. Perform locker audits using the CAFM system to obtain clear records of lockers to recover. Maintain accurate data in CAFM system.

Office Signage

Create office signs for all new hires, transfer to site and relocations.  Update office signs from weekly offboarding reports.  Provide updated signage for all staff on Minor Moves and group moves. Maintain an accurate count of missing signs or sign hardware requiring replacement.

Sounds like you? To apply, you need to be:

Technology Proficiencies

You will be successful on the job if you have strong skills in Microsoft Excel (pivot table, cell calculations), and understand floorplans. Ability to utilize Microsoft Office Suite.

A communication champion

Excellent communication skills are important – both written and spoken. An individual with strong interpersonal skills, able to understand complex ideas and communicate them to others, and an ability to interact with executive-level external and internal clients will be successful in the role. You’ll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients.

Dynamic

Thinking strategically, simplifying the complex, seeing the big picture, and driving results are few of the basic requirements of the job. Moreover, you should thrive on change with an appetite to be proactive and innovative with solutions. We would love your intellectual curiosity towards digital drive, hunger for learning, and urge to meet deadlines.

Below are the skills and experience that we are looking for:

One to three years related experienceBackground in project management, construction management, architecture or project strategy planning is desirable.Attention to detail and accuracy.Excellent written and verbal communication skillsOrganizational skills with the ability to identify and manage priorities.Flexible with work hours and travel as needed.Ability to muti-task and work both in a team and independentlyFamiliarity with architectural drawings, furniture, and space planning concepts

What you can expect from us:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being, and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL.

Apply today!

Estimated total compensation for this position:

52,900.00 – 54,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Thousand Oaks, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.