**9539BR** **Position Title:** Occupational Therapy Doctoral Program Operations Coordinator **Organization:** CHST Occupational Therapy **Job Responsibilities:** Program Operations: Manage and coordinate day-to-day operations of the Occupational Therapy Program, including maintaining and updating departmental activity schedules, responding to inquiries, and triaging communications to ensure efficiency. Oversee records management to support accreditation compliance and operational integrity. Communication and Outreach: + Serve as the primary communication liaison for the program, facilitating effective information flow among faculty, students, accrediting bodies, and external stakeholders. + Partner with the CHST Marketing Coordinator and Dean’s Office to implement prospective student outreach and recruitment strategies. Event Coordination: + Organize and support program events such as consortiums, student celebrations, and recruitment activities, handling logistical needs like room reservations, scheduling, and resource management. + Collaborate with faculty to align event objectives with program goals. System and Technology Management: + Maintain and update the Exxat fieldwork management system under the guidance of the Academic Fieldwork Coordinator and Doctoral Capstone Coordinator. + Provide technical and operational support to faculty and students to ensure smooth delivery of fieldwork and capstone experiences. Accreditation and Compliance Support: Support the Program Director and faculty in aligning operations with ACOTE accreditation standards by maintaining essential records (e.g., strategic plans, syllabi, student files) and assisting in compliance tracking and reporting. Problem-Solving and Stakeholder Support: + Act as the program’s primary administrative resource, employing proactive problem-solving to address operational challenges and improve processes. + Build strong relationships with faculty, students, and institutional partners to enhance program efficiency. Program Development Assistance: Assist the Program Director in supporting interdisciplinary collaboration and advancing program initiatives. This includes managing administrative components of program development, such as data collection, preparation of reports, and coordination of related activities. **FLSA Category:** Non-exempt **Requisition Number:** 9539BR **College/Division:** College of Health Sciences and Technology **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume, List of References **Employment Category:** Fulltime **Additional Details:** In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **Required Minimum Education Level:** Bachelors or Equivalent Experience **How To Apply:** In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :** 116H **Required Qualifications:** Experience: 3-5 years of progressively responsible administrative experience, preferably in higher education or project coordination. Essential Skills: + Exceptional Planning and Organizational Expertise: + Demonstrated ability to manage complex schedules, prioritize competing demands, and implement efficient workflows to support program operations and strategic objectives. + Exemplary Service Orientation: + Consistently provides outstanding, proactive support to faculty, students, and stakeholders, ensuring high levels of satisfaction and engagement. + Advanced Proficiency with Office Equipment and Technology: + Skilled in managing and troubleshooting a wide range of office technologies, including specialized systems like Exxat or similar fieldwork management platforms, to optimize operational efficiency. + Expertise in Software and Database Management: + Highly proficient in advanced features of software programs (e.g., Microsoft Office Suite, Adobe Acrobat, and data management tools) and adept at maintaining complex databases to ensure accuracy and accessibility of critical information. + Exceptional Written and Verbal Communication Skills: + Produces professional correspondence, reports, and presentations tailored to diverse audiences while effectively facilitating clear, concise verbal communication across all levels of the organization. + Unwavering Integrity and Confidentiality: + Maintains the highest standards of ethical behavior, ensuring the confidentiality of sensitive program, student, and institutional information at all times. + Proactive Responsiveness to Stakeholder Needs: + Exhibits emotional intelligence and cultural sensitivity when addressing the concerns and needs of students, faculty, staff, and external partners, fostering an inclusive and supportive environment. + Resilience Under Pressure and Adaptability: + Thrives in high-pressure environments, effectively managing frequent interruptions and shifting priorities while collaborating with diverse groups to maintain program goals and operational excellence. **Preferred Qualifications:** Education: + Bachelor’s degree in business administration, education, or a related field. + Certification in project management or administrative professional practices. Experience: + Experience with program accreditation processes in higher education. + Familiarity with exxat or similar fieldwork management systems. + Experience working in a healthcare education setting, such as occupational therapy, nursing, or allied health. Skills: + Advanced proficiency with database management and reporting tools. + Experience in event coordination, such as student celebrations or consortiums. + Strong ability to develop and implement organizational systems for accreditation compliance. + Familiarity with marketing or outreach strategies to support student recruitment. **Department/College Description:** The College of Health Sciences and Technology is the center for both clinically-related and biomedical research-based innovative, flexible programs to meet both present and future needs of the health care system. As a community of dedicated faculty and staff, it is committed to diversity and student centeredness with the intention to deliver high quality education consistent with the mission of RIT. Building on a foundation of liberal arts and basic sciences, students will gain advanced knowledge in theoretical science and practical applications in experiential learning environments. These experiences will prepare students to serve humanity as practitioners, scientists, and leaders through their contribution to, and the provision of, high quality patient care, healthcare service, and/or applied translational biomedical research. The college offers undergraduate degrees in Biomedical Sciences, Global Public Health, Diagnostic Medical Sonography, Exercise Science and Nutritional Sciences; a BS/MS degree in Physician Assistant; and graduate degrees in Dietetics and Nutrition, Health Systems Management and Medical Illustration. The doctoral program in Occupational Therapy is CHST's newest academic offering, anticipating a Fall 2026 start pending final accreditation approvals. **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits\_at\_a\_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Henrietta Campus — 100% **Job Summary:** The OTD Program Operations Coordinator provides comprehensive administrative and clerical support to the Occupational Therapy Program, playing a vital role in managing the day-to-day operations of a Doctoral degree program. This position works closely with the Program Director to ensure smooth program operations and compliance with academic accreditation standards. In addition to general administrative responsibilities, the role includes significant support for faculty in coordinating students' Fieldwork assignments and Capstone projects, contributing to the program’s academic excellence and operational efficiency. **Hourly/Salary Minimum:** 18 **Hourly/Salary Maximum:** 30