**Working Title: Purchasing and Retailer Contracts Administrative Assistant** **Job Class: Office and Administrative Specialist, Senior** **Agency: Minnesota State Lottery** + **Job ID** : 82789 + **Location** : Roseville + **Telework Eligible** : Yes, Partial + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 01/15/2025 + **Closing Date** : 01/23/2025 + **Hiring Agency/Seniority Unit** : Minnesota State Lottery / Lottery-AFSCME + **Division/Unit** : Lottery / Contracts/Purchasing + **Work Shift/Work Hours** : Day Shift / 8:00 am to 4:30 pm + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Roseville + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position provides support and assistance to the Purchasing/Contracts Manager, Retailer Contracts Coordinator and Buyer. Duties include: + Maintaining records, databases, spreadsheets and files of purchase orders, vendor and retailer contracts, sponsorship agreements, leases, vehicles, invoices, and insurance documents + Assist in development, implementation, and maintenance of the purchasing system + Assist in gathering information and purchasing specifications to process low-level requests for quotes and bids + Processing and recording off site contracts for placement of special events for the Sales team Telework may be an option up to 80% of the time after sufficient training and probationary period. **Minimum Qualifications** **_To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed below and indicate the beginning and ending month and year for each job._** + Customer Service Skills sufficient to communicate with coworkers, supervisors, and outside entities such as other state agencies, vendors, contractors, and retailers + Word processing and data entry skills sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs + Database management skills sufficient to update, manage, save, retrieve data and run reports + English language skills sufficient to speak, read, and write sufficiently to compose correspondence, such as emails, memos and letters, and to communicate effectively + Knowledge of software programs such as Adobe Acrobat DC Pro and Microsoft Office Suite, specifically Outlook, Teams, Word, Excel, Access, and PowerPoint + Ability to communicate effectively with individuals with a wide range of backgrounds who do not share your same culture, ethnicity, language, or other common experiences **Preferred Qualifications** + Knowledge of the State of Minnesota procurement policies and procedures + State of MN Authority for Local Purchase (ALP) Certified at the $25,000 or $50,000 level + Experience working in a browser-based Telematics vehicle maintenance system + Experience with SWIFT and JD Edwards Oracle-based accounting systems + Experience working in an Enterprise series or similar data entry and business intelligence tracking system + Experience in sourcing/purchasing products and services + Knowledge and experience in Smartsheet and One Drive platform **Physical Requirements** Requires occasionally lifting and carrying light objects such as file boxes **Additional Requirements** This position requires successful completion of the following: The Minnesota State Lottery will conduct a criminal background check and fingerprint check at the time of job offer for all prospective new employees. The Minnesota State Lottery cannot hire any person who's been convicted of a felony or a crime involving fraud or misrepresentation within five years of employment or who's ever been convicted of a gambling-related offense. In addition, the Minnesota State Lottery will perform the following background checks: + Employment Reference Checks (includes review of personnel file for current and former State of Minnesota employees) + SEMA4 Records Check (for current and former State of Minnesota employees) + Driver's License Records Verification. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.