Office Administration Assistant Job Responsibilities: + Manage inventory systems and ensure accurate tracking of all incoming and outgoing warehouse products. + Oversee the processing and shipping of orders from start to finish. + Coordinate with shipping carriers to ensure timely delivery/ Pick up of products. + Maintain accurate records of all warehouse activities and generate regular reports. + Collaborate with other departments, such as billing and customer service, to ensure efficient operations. + Collating, preparing, and issuing information related to customer accounts, including invoices, bills, inventory records, account reports, and any other relevant financial statements, using computerized or manual systems + Billing & Adjusting customer payments in the accounts receivable system to ensure accounts are credited correctly + Reconciling sales order records with shipping documents to ensure clients are billed correctly for purchased and transferred items + Following up through emails or phone calls with delinquent customers on overdue bills and agreeing on payment schedules where necessary + Operating database software and electronic billing systems to review financial data, correct discrepancies, and reconcile accounts appropriately + Preparing, printing, and mailing invoices to customers while applying special rates or discounts to specific bills Job Requirements: + Proficiency in Microsoft Office + Familiar with Inventory management systems + Strong analytical and problem-solving skills. + Excellent communication and organizational skills. + Ability to prioritize tasks and meet deadlines in a fast-paced environment Powered by JazzHR