**Working Title: Office Administrative Specialist Senior** **Job Class: Office and Administrative Specialist, Senior** **Agency: Attorney General's Office** + **Job ID** : 83424 + **Location** : St. Paul + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 01/21/2025 + **Closing Date** : 01/30/2025 + **Hiring Agency/Seniority Unit** : Attorney General's Office / Attorney General-AFSCME + **Division/Unit** : Attorney Gen. / OM Group 3 + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Town Square Tower + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office is seeking an Office and Administrative Specialist Senior (OASS) to provide clerical services to division managers, attorneys, legal assistants, and legal secretaries of the Attorney General’s Office. A successful candidate in this position will be able to: + Act as a witness coordinator, notifying witnesses of when and where they need to appear in court for trial; + Train and mentor other staff to ensure an efficient process for incoming communications, court calendaring, opening and closing files; + Handle expungements and work collaboratively with that team; and + Foster a welcoming and inclusive work environment. After completion of onboarding and training the position may be eligible for a hybrid work environment (combination of in-office and telework). **Minimum Qualifications** + Knowledge of legal terminology sufficient to comprehend and draft a variety of legal documents and maintain files/records + Skill in: + Customer service sufficient to convey complicated information in an understandable manner as a resource for outside agencies, for clients, and for co-workers + Database management sufficient to set up and run basic queries, review and analyze data, and identify problem areas + Training and guiding the work assignments of state employees in their work area(s) + Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors + Ability to: + Accurately input, verify, and edit electronic data + Plan, schedule, assign, review, evaluate, coach, or report on the work activities of employees **Preferred Qualifications** + Intermediate to advanced proficiency in Microsoft products such as Word, Excel, Access, Outlook, and Planner + Skill in: + Directing the work activities of state employees to ensure that standards, deadlines, and procedures/processes are met + Using spreadsheet applications to enter, compile, store, and retrieve data + Planning and organization sufficient to establish priorities, allocate time and resources, plan workloads, and handle multiple assignments effectively + Ability to: + Maintain the confidentiality of private information according to laws, rules, policies and procedures + Provide training to others within the work unit on program policies, procedures, and standards of administrative materials **Physical Requirements** + Ability to: + Work in a seated or standing position for extended periods of time + Collect and deliver items from one location to another + Use a keyboard for extended periods of time which may include repetitive motion **Additional Requirements** It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components: + Conflict of Interest Review + Criminal History Check + Education / License Verification + Employment Reference / Records Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.