Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents. Are you ready to take off on your next career with us?
Job SummaryBased out of the WFS Las Colinas Headquarters location, the Office Administrator will play a key role in ensuring efficient operation of our corporate office. The selected candidate will provide reception coverage on the floor including greeting visitors, validating parking and ensuring a welcoming and professional environment to all visitors and employees of WFS. This is a Monday-Friday 8am-5pm role with potential to have some hybrid work arrangements on occasional Friday's depending on the needs of the office.
Responsibilities Plan and execute meeting set up, events and catering activities for the corporate office. Monitor and manage office supplies, ensuring inventory levels are maintained and restocked as needed. Prepare and stock refreshments daily. Provide snacks, beverages, and meals as needed for office staff and visitors. Assist with addressing facilities-related issues and tasks, ensuring a well-functioning and comfortable office environment. Receive and route all deliveries to the appropriate personnel. Handle daily mail by receiving, sorting, and preparing internal mail for distribution. Serve a liaison with building management and oversee office maintenance and repair. Maintain meeting rooms and ensure they are ready for events/meetings. Maintain a high standard of work quality and accuracy Embrace a positive and welcoming attitude, taking initiative and demonstrating a strong commitment to excellence in all aspects of the role Coordinate and schedule appointments, meetings, and travel arrangements for visitors as needed. Maintain confidentiality and handle sensitive information with discretion. Assist in planning and executing special projects, events, and initiatives. Reports to work on a regular and timely basis. Minimum Requirements 5+ Years Office Management and Event Planning Experience Exceptional customer service skills and positive attitude Ability to demonstrate judgment, tact, diplomacy, and cooperation when dealing with people at all levels, internal and external of the business. Proficient in computer software, including MS Office (Outlook, MS Word, Excel and PowerPoint). Ability to communicate in the English Language in a clear and concise manner, both orally and in writing Highly organized and planful with time management Able to effectively handle multiple priorities and work independently in a fast growth organization Must display reliable and punctual in attendance High School Diploma or Equivalent Preferred Skills Bachelors Degree Physical Requirements/Working Conditions Remain in a stationary position 50% of the time. Occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer. Walk short distances. Reach above and/or below shoulder. Handle/grasp documents or office equipment. Sit and/or stand for short or extended periods of time. Lift/carry/move objects, files and documents up to 10 pounds. Work in an office environment using standard office equipment. Talk, listen, and speak clearly on telephone. Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards. Perks & Benefits Want your pay in advance? Access your pay when you need it through DailyPay app! Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more! Need quality medical care? Multiple options for both full and part-time employees! Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More! Looking to stay healthy and improve your life? Wellness Programs offered to all employees! Want to invest in your future? 401k program offered with company match! Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.