Office Administrator Job Description Empirical Systems Aerospace, Inc. is seeking an Office Administrator to join our team. ESAero is a growing aerospace company in the San Luis Obispo area and provides various services which include but are not limited to rapid system development, on-demand niche engineering, hands-on development/testing, and small UAS aerospace system manufacturing.  **This position is fully on-site at Empirical System's Aerospace in San Luis Obispo, CA** Essential Duties and Responsibilities of the Office Administrator:   + Purchase goods, materials, components or services in line with specified costs, quality and delivery targets + Support ES Aero’s internal customers by proactively communicating any supply problems which may impact business operations + Act as an interface between suppliers and internal departments on purchasing processes and new projects and activities + Work with Engineering and Suppliers to reduce costs and improve quality of purchased materials + Responsible for ensuring that Purchase Order due dates are valid + Responsible for maintaining accurate cost and lead time data on purchased items + Work with Planning and Engineering to implement engineering changes + Support ERP development and implementation + Solve procurement problems when they occur + Work with Suppliers and Engineering to resolve quality issues + Greet and assist visitors, providing a welcoming atmosphere and addressing inquiries promptly. + Manage incoming phone calls, filter inquiries, and transfer calls to the appropriate departments. + Coordinate and schedule appointments, meetings, and conference room bookings. + Monitor and restock office supplies, ensuring availability for staff. + Ensure visitor sign-in procedures are followed and maintain a secure front desk environment. + Assist in managing contract documentation, ensuring compliance with company policies, and supporting departments with their contract needs. Required Qualifications and Skills:   + A High School diploma or equivalent is required.  A BS or AA degree is preferred.   Any APICS or NAPM training and/or certification is desirable. + This position requires a minimum of 1-3 years of experience in purchasing.  Hands-on experience with procurement using a formal MRP system is a must.  Additional experience working with new product introductions or engineering projects is a plus.  Familiarity with electronics manufacturing is preferred.  Understanding of inventory control methods and production control techniques is also preferred. + Ability to read and understand MRP reports + Ability to use a formal MRP system to review time-phased requirements + Familiarity with commercial electronics building practices and components is desired + Take responsibility for establishing and maintaining positive relationships with qualified Suppliers + Ability to read blueprints + Ability to negotiate terms and pricing for materials and services + Ability to review cost/quantity choices and make cost effective decisions + Ability to work with windows based personal computers + Must be able to work with a minimum of supervision + Must have good oral and written communication skills.  Must be able to communicate effectively with co-workers and Supplier. + Ability to analyze and solve problems.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.  Must be able to work with engineering to define optimal procurement solutions, and effectively implement changes. Benefits and Perks: + Standard Benefits:  + Dental, Vision, & Health Insurance: Several competitive plans offered with large employer contribution  + Retirement: 401k with company match  + PTO & Holidays  + Flexible schedule  + Year-end performance bonuses  + Additional Perks:  + Casual dress code, free snacks, dog friendly office  + Amazing location to live, work, and play  ESAero is an equal opportunity employer. E-Verify participation required for employment. Must be able to pass background check. Must present proof of authorization to work in the United States. Hiring Range: 50-63k Powered by JazzHR