Job Title: Office CoordinatorJob Description We are seeking a detail-oriented and proactive Office Coordinator to join our team. This role is crucial in ensuring the smooth operation of our office through various administrative and support tasks. The ideal candidate will possess excellent organizational skills and the ability to handle multiple tasks efficiently. Responsibilities + Answer phone calls, manage correspondence (emails, faxes, mail), and greet visitors. + Maintain and coordinate schedules for meetings, appointments, and office events. + Monitor and order office supplies, manage inventory, and ensure office equipment is maintained. + Organize and maintain files and records, both physical and digital. + Act as a liaison between departments, ensuring effective communication and information flow. + Provide excellent customer service to clients, visitors, and staff. + Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash. + Plan and coordinate office events, meetings, and other activities. Essential Skills + Proven experience as an office coordinator or in a similar role. + Excellent organizational and multitasking abilities. + Strong communication and interpersonal skills. + Proficiency in MS Office and office management software. + Knowledge of basic bookkeeping principles. + High school diploma; additional qualifications in office administration are a plus. Additional Skills & Qualifications + Attention to detail and problem-solving skills. + Ability to work independently and as part of a team. + Professional demeanor and appearance. + Ability to handle confidential information with discretion. + Experience with administrative support, office management, data entry, customer service, clerical tasks, office administration, and scanning. Work Environment The work environment includes occasional walkthroughs of the production floor, where wearing personal protective equipment (PPE) such as closed-toe shoes and safety glasses is required. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.