Description 1 Reception • Responsible for giving a positive and professional first impression of Kalman Manufacturing, Inc. to all visitors, guests, vendors, customers, and the public. • Supply general information regarding the organization to those visitors • Direct those visitors to the appropriate resource, and notify company personnel of their arrival • Maintain phone system in professional and timely manner 2 Office Environment • Responsible for office supplies and their procurement • Maintains safe, organized, and clean reception and main office area • Receives, opens, sorts, and distributes mail • Responsible for distributing company documents and notices (holiday schedules, payroll checks, etc.) • Maintain and organize office files • Updates company calendar • Help with managing vendors for general office equipment (printers, etc.) 3 Customer Service • Assist the customer service/planning manager with tasks as appropriate. Examples • Scanning, closing, and filing work order information • Prepare repetitive quotes • Generate periodic reports for scrap rate, inventory levels, etc. 4 Accounts Receivable and Accounts Payable • Assist CFO with tasks as appropriate. Examples: • Process incoming and outgoing invoices • Generate periodic reports for AR/AP aging, etc. 5 Procurement • Assist the procurement manager with tasks as appropriate. Examples include • Processing POs Skills Microsoft office, Front desk, Administration, scanning, filing, Process POs, organization Top Skills Details Microsoft office,Front desk,Administration Additional Skills & Qualifications • Proficient in Microsoft Office tools. • Familiarity with Precision Machining operations is a plus. • Experience in customer service and/or related functions as well as gate keeping • Prior experienced with an ERP system Preferred. • Excellent communication skills both verbal and written • Strong interpersonal skills and good teamwork are essential. Must be able to work well with multiple personality styles at all levels of the organization. • Must have a “bring it on” attitude • Excellent time management and communication skills. Experience Level Entry Level Pay and Benefits The pay range for this position is $25.00 - $25.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Jose,CA. Application Deadline This position will be accepting applications until Jan 6, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.