Founded in Parma in 1877, Barilla is now a global company present in more than 100 countries worldwide. Recognized as a symbol of Italian know-how, “The Joy of Food for a Better Life” is Barilla’s purpose to bring people closer to the joy of good food and making quality the choice for a better life. It's a commitment from field to fork, to bring to the world tasty, joyful and wholesome products, made with selected raw materials from responsible supply chains. Because what we eat today can change our tomorrow. Because good food is a joy for the present and a choice for a better future. Barilla Poland is looking for an Office Administrator to join our team in Warsaw. Are you ready to blend your organizational skills with your passion for excellence? We are looking for a proactive and dynamic professional with exceptional organizational and communication skills, ready to grow within a leading multinational food company. If you take pride in delivering excellence, this is your opportunity to make an impact and elevate your career with us. At Barilla, we believe in nurturing talent and empowering you to shape your professional journey. Let’s create a future together—one where your contributions ensure our operations are as smooth and satisfying as our products. Key Accountabilities In this multifaceted role, you will ensure our office operates seamlessly. You will also collaborate with regional and local teams, manage external partnerships and play a key role in maintaining a productive and welcoming environment for our employees. Your key accountabilities will include: + Lead administrative activities to ensure efficient office operations. + Manage the office budget, maintain records, process the invoices and monitor expenditures, contracts and agreements. + Build and manage effective relationships with our external suppliers for the office operations. + Coordinate email correspondence, maintain correspondence records and handle incoming calls. + Support the General Manager Poland with various administrative tasks as needed. + Support the HR department of the Eastern Europe Region with local activities as instructed, such as: maintaining the employee vacation and sick leave records, supporting with the onboarding process of the newcomers, preparing and providing the required equipment. + Support the Marketing Manager by coordinating with media and creative agencies for global asset adaptations and seamless delivery of TV and digital campaign materials. + Manage consumer contacts and complaints, oversee packaging changes and maintain the branded website with updates and content preparation. + Coordinate the Health & Safety (H&S) activities (trainings and documentation), the medical care and group insurance programs. + Organize and facilitate corporate meetings and employee-related events, negotiating terms with vendors. Qualifications + Bachelor’s Degree in Business Administration, or relevant field + Previous experience in office management, administration or a similar role, ideally within a multinational environment would be considered a plus. + Excellent knowledge of MS Office (Excel-advanced). + Proactive and solution-oriented mindset, with attention to detail. + Exceptional organizational skills, with the ability to prioritize effectively. + Strong communication and interpersonal skills, both written and verbal. + Fluency in Polish and English language. Important Information + The role is based in our Warsaw office, Poland. We offer hybrid working as a mix of working remotely and from the office. + The expected starting date is March 2025, with a full-time permanent contract. + Please apply your resume in English. Barilla is an equal opportunity employer. It is the policy of Barilla to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances, nationally and internationally. Other classifications include, but are not limited to, family status, health status, multicultural differences, political ideas and sexual orientation.