As our Office Administrator, you play a vital role in supporting staff, visitors and stakeholders who work at our main office location. Our office culture is built on collaboration and relationship-building, so this role is centred around ensuring we have a welcoming, environment and ensuring that everyone who works from our office has access to administration support as required.

The role will be based in Beaconsfield, on a permanent, part-time basis. The hours of work will be 25 hours per week, 5 days per week, Monday-Friday. You will work 5 hours per day, but we are flexible on the time, between the hours of 09:00-17:30.

The pro rata salary for the role is £16,216.22, based on 25 hours per week.   

What you will do:

Manage access to the InHealth office space, via a shared reception area, ensuring staff and visitors can access the building. Issue ID badges for all new starters, keeping track of all passes and access requirements. Manage the main routes for general enquiries, including the InHealth phone number, email and post – this includes managing the franking machine and all associated mail. Lead on delivery requirements for packages, ensuring that all mail and deliveries are managed and directed accordingly. Support with organising meeting room bookings, scheduling corporate appointments and overseeing catering during any on-site meetings that require refreshments. Manage inventory of office supplies, including stationery and refreshments. Support with travel requirements, researching itineraries for Senior Leaders and booking travel and accommodation.  Day-to-day monitoring of the office space, ensuring a clean and welcoming environment, ensuring general upkeep of the workspace. Liaise with the landlord and third-party contractors, eg security and fire alarms, as and when required. Be trained in basic First Aid and as a Fire Marshall, supporting in these two important areas, alongside arranging and maintaining our approach to having a team of First Aiders and Fire Marshalls – this includes holding an up-to-date list and arranging refresher training as and when required. Provide regular updates to and maintain contact with the Head of Procurement in relation to office space. Provide ad-hoc support to the Procurement Team and People Services Team, including but not limited to admin tasks that relate to facilities management, people and HR.

What people see in you:

A team player who is supportive, reliable and trustworthy. Someone who gets stuck in and creates a positive atmosphere. Someone who thrives on and is calm in challenging situations, working well under pressure. Someone who is approachable, dedicated and hardworking.

You will:

Be uncompromising on high quality standards. Have excellent interpersonal skills. Be confident in Microsoft Office and able to navigate IT systems. Be confident, independent and a problem solver. Be honest and full to the brim with integrity. Have an eye for detail and be able to multitask and prioritise. Have the ability to build strong relationships with people at all levels. Have really good communication skills – written, verbal and listening.

You have experience of:

Previous office activity coordination and working in an office environment. Administration duties and manging multiple tasks at the same time. Meeting deadlines and responding quickly and calmly. Work in a fast-paced environment, with exemplary prioritisation skills.