OFFICE ADMINISTRATOR Matson, Driscoll & Damico LLP Status: Full Time, Non-Exempt Reports to: Partners Location(s): Melville, NY and Downtown Manhattan About the Company MDD is one of the world’s top forensic accounting firms specializing in economic damage quantification. With forensic accounting professionals in over 40 offices on 5 continents, MDD has global resources to assist our clients with their forensic accounting needs. MDD is looking for an Office Administrator to serve as an essential supporting function of our two offices in Melville, NY and downtown Manhattan. The ideal candidate will split their time each week between our two New York offices. The Office Administrator will handle general office tasks, support internal teams, ensure smooth office operations, and provide a welcoming environment for employees and clients. Key Responsibilities + Greet visitors and ensure a professional and friendly atmosphere for all guests + Answer, screen, and forward incoming phone calls to the appropriate individuals in a timely and professional manner. + Maintain and order office supplies, including stationery and kitchen essentials. + Oversee the office calendar, including conference room reservations, staff time off, and meeting schedules. + Maintain office equipment and troubleshoot as needed. + Contribute to the preparation of projects, events, and presentations, including logistical coordination and material preparation. + Arrange reservations for client meetings, team lunches, and other business-related events. + Provide support with the IT department and assist in resolving technical issues + Organize outgoing mail, arrange couriers, and ensure timely delivery of correspondence. + Prepare the workspace and equipment for new hires. + Coordinate team-building activities, holiday events, and other employee engagement events. + Set up quarterly scanning and shredding of old documents and maintain and update digital files on the office server for easy access and organization. + Coordinate with property managers to ensure office spaces are well-maintained and address any facility-related issues. + Perform other tasks as assigned by management. Qualifications + High school diploma or equivalent is required. + At least three years of administrative or clerical experience are required. + Excellent verbal and written communication skills. + Proficiency in Microsoft Office. + Strong organizational skills and attention to detail. + Ability to prioritize tasks and function in a high paced environment. + Basic understanding of how to operate standard business equipment. + Proficient with Microsoft Office Suite. Benefits MDD offers a competitive benefits package including PTO, sick time and holidays, 401k employer match, medical, dental, vision, and life and disability. MDD applicants will receive consideration for employment without regard to religion, race, color, sex, sexual orientation, gender, national origin, age, disability or protected veteran status, or any other legally protected basis. For more information, please visit our website at www.mdd.com/. Powered by JazzHR