Office Administrator – On-site – Lacey, WA  

We are hiring at Alliance Enterprises for an experienced Business Analyst III to join our Professional Services team in the US!

Employment Type: Full Time, Salaried Non-Exempt

Experience Intermediate Level

Salary Range $45,000 - $50,000

Industry Software, Information Technology and Services

As an Office Administrator, you will be responsible for ensuring the smooth and efficient operation of the office. You will manage a variety of administrative tasks, provide support to staff and management, and contribute to maintaining a positive and productive work environment.

Alliance Enterprises develops software solutions that make a meaningful difference in the lives of vocational counsellors and the individuals they serve. Since 1981, Alliance has led the way in delivering cutting-edge, people-centered technology backed by exceptional customer service, technical support, and the highest standards of security and data compliance. We are committed to an accessible future and empowering people with the tools they need to succeed.

Here is a little window into our company: Alliance Enterprises was acquired by Valsoft and now operates under the Aspire Software portfolio. Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft’s global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

The successful candidates can be based anywhere in the US, working in a remote work model!

What your day will look like:

·       Ensure all facilities office equipment is in proper working order and available for use

·       Maintain physical space, ensuring a safe, clean, and functional environment

·       Monitor and manage service requests

·       Ensure safety standards are followed throughout the facility

·       Maintain inventory of supplies and kitchen supplies- snacks and drinks; reorder as needed

·       Schedule and verifies maintenance services are completed according to specifications

·       Manage key and key card control measures

·       Perform administrative and clerical support tasks, including recording inventory according to policy and procedures

·       Responsible for mail distribution

·       Responsible for all check deposits and notifications to Accounting

·       Assist in all shipping arrangements, including creating shipping labels and transporting to shipping facilities

·       Collaborate with IT on all new equipment, computer, and furniture arrivals for asset tagging

·       Collaborate with the contract specialist to finalize all DocuSign documents related to the department

·       Coordinate with Operations Manager and CTO on purchasing needs

·       Researching and verifying potential vendors

·       Tracking all license renewals

·       Maintain and update the procurement database, ensuring all vendor information and purchase records are correct

·       Coordinate with the finance department to ensure timely payments to suppliers and resolve any invoice discrepancies

·       Order and maintain inventory on all marketing promotion items and equipment