Job Title: Office AdministratorJob Description The Office & Facilities Coordinator is responsible for the efficient and smooth operation of the office and support of leadership positions in the market. The Office & Facilities Coordinator will greet all guests, create an inviting and organized workspace, maintain all supplies, and oversee general maintenance in the Work Studio. This position will also assist with planning and hosting internal events, maintaining design library samples, managing the product loaner program, and assisting leadership positions in an executive assistant capacity as needed. Responsibilities + Maintain physical space, ensuring a safe, clean, and functional environment, including daily upkeep in the work studio, meeting rooms, and kitchen. + Restock kitchen and bathroom supplies, run and unload the dishwasher, and fill office supplies. + Organize all incoming and outgoing mail/shipments for the Work Studio. + Schedule and maintain meeting rooms and calendar, including managing overlapping or conflicting reservations. + Monitor, order, and replenish office, bathroom, and kitchen supplies while seeking opportunities to create efficiency and maintain vendor contracts. + Partner with Marketing to order, track, and maintain promotional items. + Serve as the liaison with building ownership and security company to resolve any property and security issues. + Alert the Operations department when repairs are needed and manage general maintenance of the building. + Order décor, supplies, and catering for Work Studio meetings and events, set up for events, and clean up afterward. + Photograph, tag, and update the database with inventory of new products for the product loaner program. + Manage internal scheduling and track loaner product locations, communicate with clients about product locations, and conduct annual audits of product conditions. + Order finish samples and organize within the design library, ensuring it is neat and organized daily. + Manage and receive vendor-owned samples, communicate with vendors for drop-offs and pick-ups, greet vendor representatives, and schedule product updates or presentations. + Coordinate business meetings and events, organize travel plans, assist with expense management, and maintain administrative files, documents, and records for leadership positions. Essential Skills + Excellent verbal and written communication skills. + Strong organizational and time management skills. + Excellent interpersonal skills with the ability to work as a team with internal departments, external vendors, suppliers, and customers. + Ability to create and manage an event from planning stages through clean up while staying within budget. + Professional demeanor and appearance. + Highly personable with the ability to quickly connect with guests. + Self-motivated and able to make decisions and exercise prudent judgment with minimal guidance. + Ability to work under pressure, prioritize workload, adapt to changing priorities, and meet deadlines. + Proficient in Microsoft Office Suite with the ability to learn in-house programs. + Reliable transportation for travel between offices or to pick up supplies/products. Additional Skills & Qualifications + High school diploma, required. + 1+ years of experience in a Customer Service/Hospitality role, preferred. Work Environment The work environment includes a professional office setting with a focus on maintaining a clean and organized workspace. The Office & Facilities Coordinator will handle various tasks from administrative duties to event planning, requiring a versatile skill set. The role involves regular communication with internal departments, external vendors, and guests. Professional demeanor and appearance are important, and reliable transportation is necessary for travel between offices or to pick up supplies/products. Pay and Benefits The pay range for this position is $24.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Columbus,OH. Application Deadline This position is anticipated to close on Feb 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.