Office Administrator (50%) Workplace: Biel/Bienne
Reports to: Site DirectorResponsibilitiesOversee office operations, event and travel coordination, and employee support.Serve as the first point of contact for internal and external inquiries, handling correspondence in English and German or French.Organize and coordinate meetings, travel arrangements, catering, and invitations for the executive board and management.Handle correspondence, mail, phone calls, and invitations in English and German or French.Organize and book interviews for recruitment processes.Welcome and assist visitors.Organize and manage catering for meetings and company events.Maintain and prepare meeting rooms.Maintain the office kitchen and ensure cleanliness.Manage and distribute office mail.Support time recording, interviews, certificates, and references in HR.Organize and coordinate employee language courses.Create invitation letters for official events and meetings.Provide various administrative support to different departments.Education and ExperienceCompleted commercial training or a comparable qualification.At least 3 years of professional experience in a similar position (e.g., Site Admin, Executive Assistant).Professional ExpertiseStrong MS Office knowledge (Excel, Outlook, Word, PowerPoint).ERP knowledge, ideally Oracle EBS.Fluent in English. Fluent in German or French (written and spoken), with knowledge of the other being an advantage.Soft SkillsHands-on mentality.Self-reliant, reliable, well-structured, and organized.Enjoy working in an international environment.Drive for continuous improvement.Proactive and open personality.Flexibility, independence, customer orientation, and teamwork.Friendly and professional demeanor.