Office Administrator (50%) Workplace: Biel/BienneReports to: Site Director Responsibilities + Oversee office operations, event and travel coordination, and employee support. + Serve as the first point of contact for internal and external inquiries, handling correspondence in English and German or French. + Organize and coordinate meetings, travel arrangements, catering, and invitations for the executive board and management. + Handle correspondence, mail, phone calls, and invitations in English and German or French. + Organize and book interviews for recruitment processes. + Welcome and assist visitors. + Organize and manage catering for meetings and company events. + Maintain and prepare meeting rooms. + Maintain the office kitchen and ensure cleanliness. + Manage and distribute office mail. + Support time recording, interviews, certificates, and references in HR. + Organize and coordinate employee language courses. + Create invitation letters for official events and meetings. + Provide various administrative support to different departments. Education and Experience + Completed commercial training or a comparable qualification. + At least 3 years of professional experience in a similar position (e.g., Site Admin, Executive Assistant). Professional Expertise + Strong MS Office knowledge (Excel, Outlook, Word, PowerPoint). + ERP knowledge, ideally Oracle EBS. + Fluent in English. Fluent in German or French (written and spoken), with knowledge of the other being an advantage. Soft Skills + Hands-on mentality. + Self-reliant, reliable, well-structured, and organized. + Enjoy working in an international environment. + Drive for continuous improvement. + Proactive and open personality. + Flexibility, independence, customer orientation, and teamwork. + Friendly and professional demeanor.