Company:Arriver Software GmbH

Job Area:Administration Group, Administration Group > Office Administration

General Summary:

For our Berlin office we are looking for a hands-on, proactive and well-organized administrative assistant:

Responsibilities we’ll trust you with:

Administration & Team Assistance

Receiving of invoices via post and email, coding and scanning invoices to AP

Submitting POs for admin/facilities supplies and keeping POs up to date

Assisting with the employee onboarding and offboarding processes

Assisting with the coordination and management of day-to-day facilities issues to ensure smooth operation of the office and services including but not limited to cleaning and  building maintenance and repair

Ensure that meeting facilities are clean and operable

Organizing social events as required

Assisting with process management of internal processes

Acting liaison for Global Security assisting with employee ID badge distribution, visitor management processes, and other operational support tasks as needed ensuring security, safety and smooth operations onsite

Reception

Answering the telephone and taking messages

Welcoming visitors and providing visitor passes

Employee ID badge distribution and troubleshooting support

Post collection and distribution, managing of outgoing post

Logistics

Managing all shipments and associated documentation

Managing incoming office supplies

Ensuring compliance with export regulations and registration of shipments

Assisting with courier deliveries and collections

Ensuring company systems are kept up to date in accordance with policy

Travel

Support team with travel bookings through designated travel agency in compliance with company policy.

Handle visa requests and travel plans

Assist with submitting travel related expenses

Ensure all new employees have profiles on the NEO-KDS system

Health and Safety Coordination

Facilitating and chairing the H&S Committee meeting, Fire Marshal and First Aid meetings producing minutes and making sure actions taken at the meeting are completed in a timely manner.

Booking training courses for Fire Marshals and First Aiders and making sure training records are kept up to date.

Assisting with Site and Fire Risk Assessment and making sure any actions from the assessment are completed in a timely manner.

What are we looking for?

Ca. 5+ years of Team Assistant experience

Strong organizational skills with the ability to quickly assess and prioritize work requests

Excellent verbal and written communication skills in English and German

Strong IT skills – Word, Excel and PowerPoint

Proactive mindset - ability to take action without instructions and bring new ideas to the team

Must be self-starting and able to work unsupervised

Well presented, loyal and discreet

What's on offer:

Salary, stock and performance related bonus.

Employer-financed pension schemes.

Company bike

Mentoring program for intensive onboarding training and further education opportunities

Employee stock purchase program (15% discount on Qualcomm stock purchase)

Employee recognition program “ThankQ” & employee participation through company idea management

This is a full-time position based in our office in Berlin, Germany.

If this is you, then consider being part of our team and apply today!

Minimum Qualifications:

• Bachelor's degree and 1+ year of Office Administration or related work experience.
OR
Associate's degree and 3+ years of Office Administration or related work experience.
OR
High School Diploma or equivalent and 5+ years of Office Administration or related work experience.

*Completed advanced degree in a relevant field may be substituted for up to one year (Master’s = one year) of work experience.

*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

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