The Language Group is a language services company which provides document translations, on-site interpreting, phone and video interpretation services. We are an award-winning firm, founded in 1999, and located in Virginia Beach. Our people are friendly, hardworking, and self-motivated.  It is a uniquely rewarding experience to be part of a rapidly growing multicultural company. Hours: Part Time This position is challenging and rewarding; offering a chance to learn new skills.   The Office Administrator supports the organization in a way that ensures that the office functions at a high level of productivity. This person is tasked with delivering administrative support to include staff, vendors, clients, and students. + Welcomes visitors and provides extensive assistance as needed, ensuring a seamless experience. + Provides comprehensive administrative support to staff and department managers, facilitating smooth operations. + Manages all communication conducted through the company’s general email box, coordinating responses and follow-ups. + Oversee the administration and tracking of employee trainings, ensuring compliance and development. + Administers and supports the contractors' professional education experience and linguistic aptitude tests, coordinating with relevant authorities and departments. + Student enrollment + Course Scheduling + Billing Reconciliation + Coordinates IT functions, including troubleshooting issues, providing technical support, and managing software/hardware. + Manages all requirements necessary to fulfill the obligations of a CCHI test site. + Ensures facility maintenance and security, coordinating with vendors and internal teams. + Supports company/department events and collaborates with HR and/or other departments. + Provides vendor coordination and facility safety upkeep. + Organizes food and beverage, catering, special functions, and social events, ensuring successful execution. + Manages incoming and outgoing mail, ensuring timely and accurate distribution. + Monitors, manages, and maintains office equipment and supply inventory, ensuring operational efficiency. + Collaborates with end users to assist in implementing new operational technologies and practices to improve internal procedures and policies. + Performs other duties as requested by the direct supervisor or department heads. Qualifications + College degree or equivalent work experience. + Minimum 2 years’ experience handling administrative responsibilities or related field. Specialized Skills + Experience should have an emphasis in customer service and problem solving within an office environment. + High level of tech fluency, including proficiency in Microsoft Office Suite (Word, PowerPoint, and Excel). + Some operational knowledge of IP systems, networks, servers, operating systems, PCs, and software. + Highly organized multitasker with the ability to problem-solve and manage multiple tasks efficiently. + Excellent written and verbal communication skills, with a customer service-oriented approach. + Ability to work in a fast-paced environment with urgent deadlines. Please include a cover letter with your resume. No phone calls please. Powered by JazzHR