Office Administrator - Quincy, IL
ADM
Job Summary
This position is responsible for the day-to-day administrative functions, including payroll processing, time and attendance tracking, and supporting plant personnel with general administrative tasks to ensure the plant operates smoothly and efficiently.
Key ResponsibilitiesGenerate and submit reports related to overall headcount, payroll, overtime, and other relevant metrics.Maintain attendance and discipline records to ensure the timely processing of related reports.Oversee and provide updates on colleagues' leave of absence cases (FMLA, short-term disability, etc.)Handle employee requests related to attendance and other administrative concerns.Support recruitment efforts by coordinating with the Talent Acquisition team to post openings, screen candidates, and schedule and participate in interviews.Coordinate and manage the onboarding process for new hires.Manage payroll processes and activities, including tracking time off, hourly time cards, and leaves of absence.Maintain and organize employment and medical records.Assist with general information for colleagues (uniforms, payroll questions, company programs, etc.)Order and maintain office and project suppliesAnswer incoming phone calls and front door traffic - direct to appropriate person/locationMaintain office filing system (including record retention) in paper and electronic formats; assemble and coordinate the preparation of documentsProvide administrative/clerical support to operations management as neededMaintain company records, including company vehiclesEducation and ExperienceA high school diploma or equivalent is required; a degree in business administration, office management, or a related field is preferred.2+ years of Payroll Processing experience strongly preferredSkills and QualificationsStrong organizational skills, attention to detail, accuracy, initiative, and process ownership.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and general office equipment.Problem-solving skills and ability to handle multiple tasks simultaneously.Ability to work independently as well as in a team setting.Demonstrable efficiency with prioritizing tasks and meeting deadlines.Strong documentation skills and the ability to maintain strict confidentiality in all aspects of the role.Must be reliable, ethical, and professional.Expected to actively support and participate in the plant’s safety and environmental programs.Work environmentStandard business hours, but occasional flexibility may be required for special projects or events.Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF: 96722BR
This position is responsible for the day-to-day administrative functions, including payroll processing, time and attendance tracking, and supporting plant personnel with general administrative tasks to ensure the plant operates smoothly and efficiently.
Key ResponsibilitiesGenerate and submit reports related to overall headcount, payroll, overtime, and other relevant metrics.Maintain attendance and discipline records to ensure the timely processing of related reports.Oversee and provide updates on colleagues' leave of absence cases (FMLA, short-term disability, etc.)Handle employee requests related to attendance and other administrative concerns.Support recruitment efforts by coordinating with the Talent Acquisition team to post openings, screen candidates, and schedule and participate in interviews.Coordinate and manage the onboarding process for new hires.Manage payroll processes and activities, including tracking time off, hourly time cards, and leaves of absence.Maintain and organize employment and medical records.Assist with general information for colleagues (uniforms, payroll questions, company programs, etc.)Order and maintain office and project suppliesAnswer incoming phone calls and front door traffic - direct to appropriate person/locationMaintain office filing system (including record retention) in paper and electronic formats; assemble and coordinate the preparation of documentsProvide administrative/clerical support to operations management as neededMaintain company records, including company vehiclesEducation and ExperienceA high school diploma or equivalent is required; a degree in business administration, office management, or a related field is preferred.2+ years of Payroll Processing experience strongly preferredSkills and QualificationsStrong organizational skills, attention to detail, accuracy, initiative, and process ownership.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and general office equipment.Problem-solving skills and ability to handle multiple tasks simultaneously.Ability to work independently as well as in a team setting.Demonstrable efficiency with prioritizing tasks and meeting deadlines.Strong documentation skills and the ability to maintain strict confidentiality in all aspects of the role.Must be reliable, ethical, and professional.Expected to actively support and participate in the plant’s safety and environmental programs.Work environmentStandard business hours, but occasional flexibility may be required for special projects or events.Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF: 96722BR
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