NY HELP No Agency Environmental Conservation, Department of Title Office Assistant 1 Occupational Category Clerical, Secretarial, Office Aide Salary Grade Hourly Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $15.45 to $15.45 Hourly Employment Type Part-Time Part-time Percent 100% Appointment Type Temporary Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 625 Broadway City Albany State NY Zip Code 12233 Duties Description General Office Duties:Incoming mail distribution, scanning, photocopying and word processing. Assist with Game Management Section’s mailings including folding, stuffing, and mailing large-volume annual mailings and survey. Maintain inventory of supplies and materials and place orders as needed.Communications:Respond to daily inquires from staff and the public while assisting with monitoring the wildlife email in-boxes; reply to emails from the public as needed. Handle high volume phone calls from hunters and license issuing agents regarding license issuance, hunting seasons, and game harvest reporting. Also retrieve messages from voicemail and return calls regarding hunting-related issues. Assist the Wildlife Communications Coordinator with social media posts and a bi-weekly electronic Hunting and Trapping Newsletter. Purchasing and Fiscal Management:Place orders for supplies for office staff, as needed. Assist with paying invoices, reconciling credit card changes, and tracking expenses. Data Entry: Use, maintain, and enter large amounts of data in spreadsheets and shared databases (Microsoft Access, Excel, etc.) Assist with the Section’s survey scanning and editing survey forms: sort, batch, and scan survey forms (approximately 500-14,000 envelopes with multiple inserts); edit survey forms using Teleform Verifier software. Collaborate:Collaborate with other Section staff to plan and implement activities to foster a positive and cooperative work atmosphere. Minimum Qualifications There are no minimum education or experience requirements for this title.Preferred Qualifications:Strong written and oral communication skills and prior experience with both. Organized and capable of multi-tasking.Experience with handling phones and emails on topics regarding New York’s wildlife. Additional Comments This is a hourly appointment currently funded through 3/31/2025, with a likelihood of continuing beyond that date. Program needs and funding will determine actual termination date. Some positions may require additional credentials or a background check to verify your identity. Name Karen Price Telephone 518-402-9273 Fax 518-402-9038 Email Address PostingResponses@dec.ny.gov Address Street 625 Broadway Personnel, 10th Floor City Albany State NY Zip Code 12233 Notes on Applying Please email/mail your resume to the above. Be sure to include Vacancy #25-180319 on your resume or it may not be accepted.