OVERVIEW: 

The Office Assistant will provide general support to the Director of Business and Silicon Valley Administrators.

DUTIES AND RESPONSIBILITIES:

Assist the Director of Business in monitoring internal accounting systems across departments Prepare and submit monthly financial reports to Divisional Headquarters (DHQ) Track income and expenses for contracts and grants Enter payroll data weekly and process accounts payable Ensure adherence to Salvation Army financial policies and inventory controls Manage petty cash, reconcile and replenish funds monthly Oversee administration safe contents and access control Process and log Mail Appeal, White Mail, and Gift-in-Kind donations Support daily, monthly, and yearly accounting tasks, including payroll processing Process and deposit all income from various sources Issue receipts and prepare income reports for DHQ Ensure income is counted and recorded per Salvation Army policies Verify and process invoices, reimbursements, and financial assistance Prepare check requests and allocate funds to appropriate accounts Submit approved check requests to DHQ Finance for payment Maintain ongoing communication with DHQ Finance Update PTM spreadsheet Maintain volunteer files and assist with orientations Provide support to the volunteer coordinator Other related duties as required

EDUCATION AND EXPERIENCE:

Experience in bookkeeping, management, or a related field (required) Valid driver’s license (required) Associate’s degree in accounting, business, or related field (preferred) Experience with Microsoft programs

SKILLS AND ABILITIES:

Strong verbal and written communication, interpersonal, and math skills Solid understanding of accounting principles, financial reporting, and legislation High accountability, accuracy, and efficiency, especially when multitasking Excellent at managing time, prioritizing tasks, and multitasking Strong organizational, planning, and goal-setting skills Self-motivated, with the ability to work independently or in a team Open to cross-training after mastering job duties

EQUIPMENT USED: 

Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS:

Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church.  We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission.  Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will:

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.