Office Assistant - ( 250000MM ) **Description** Stantec are working on some iconic and exciting projects and we are looking to grow our supportive and friendly administration team! We are seeking an Office Assistant to join our Perth team. This is a full-time role and you will provide assistance to a group of Project Engineers but also support administration team and staff in general. This position is aimed at someone who is a proactive forward-thinker with some office administration experience. A positive outlook and strong work ethic as well as an ability to think outside the box are highly regarded. The successful applicant will need to be able to manage competing priorities, be self-motivated, resourceful and a great communicator. **Day to day tasks would involve:** + Assist with the coordination of events and functions + Co-ordinate meeting room reservations, resource bookings such as Teams conferences and arrange for catering for meetings, as appropriate + Arrange marketing events and catering for meetings + Arrange training sessions for buildings disciplines + Keep track of insurance certificate updates + Provide administrative support to the business, including printing, formatting, binding documents, as required + Assist with expense management, reconciliation and travel arrangements when required + Organise client party lists + Understand the importance of confidentiality and discretion + Oversee induction portals + Assist with the preparation and formatting of written and graphical elements of opportunity response documents such as proposals, qualifications, brochures, capability statements and presentations + Contribute to/assist with Pipeline, SMKC and project administration + Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures + Other Administrative duties as reasonably required **To be successful for this role you'll need:** + Proficiency in Microsoft Office Suite – a high level of Word is required + Excellent written and verbal communication skills + Team player + Ability to adapt to different situations and organise priorities autonomously to meet deadlines + Great organisational skills + Excellent attention to detail + Positive, can-do attitude **About Stantec** The Stantec community unites approximately 31,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships. _Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always_ **_design with community in mind_** _._ _We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe._ **What we offer** Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing. + Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment. + Option to purchase up to 4 weeks additional leave. + Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning + Mentoring for your own development and the opportunity to mentor others + A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables + Professional Memberships + Salary Continuance Insurance (SCI) + Mental Health and Wellbeing Programs + Service Recognition Awards + Employee Assistance Program **Culture** Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together. **How to apply** If this position is of interest, please apply via the link below. Please note that no agency applications will be accepted at this time. **Qualifications** . **Primary Location** : Australia-Western Australia-Perth **Organization** : BC-3012 Buildings-AU Western Australia **Employee Status** : Regular **Job Level** : Individual Contributor **Travel** : No **Schedule** : Full-time **Job Posting** : Feb 12, 2025, 3:13:35 PM **Req ID:** 250000MM Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans