Office Assistant Recruitment # 250214-7086CL-001 Location Enfield, CT Date Opened 2/20/2025 12:00:00 AM Salary $48,365* - $63,456/year (*New state employees start at the minimum) Job Type Open to the Public Close Date 2/27/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Looking to join our team and be a part of an organization that is making a difference in the lives of individuals in our custody and in the community? If yes, the State of Connecticut, Department of Correction (DOC) is seeking a highly motivated Office Assistant to provide support to the Health Services Unit at Robinson Correctional Institution in Enfield, Connecticut. The selected candidate will also provide support to the nearby Willard-Cybulski Correctional Institution in Somers, Connecticut. Apply today! What we can offer you At the Connecticut Department of Correction (DOC (https://portal.ct.gov/doc) ), we offer an exceptional opportunity for administrative professionals who are looking to foster their careers in Connecticut. By joining our team at the Robinson Correctional Institution (https://portal.ct.gov/doc/facility/robinson-ci) in Enfield and Willard-Cybulski Correctional Institution (https://portal.ct.gov/doc/facility/cybulski-community-reintegration-center) in Somers, you will have the chance to work in a world-class organization that values your expertise and dedication. Apply today and take the next step in your career! As a part of our team, you can expect the following: + Explore our new State Employee Benefits Overview page (https://www.jobapscloud.com/CT/jobs/?b=Benefits) to get an understanding of the various benefits we provide to our employees. + The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/das/press-room/press-releases/2023/forbes-state-of-ct-ranked?language=en\_US) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule! This recognition highlights our commitment to providing a supportive and rewarding work environment. + + Professional growth and development opportunities to enhance your skills and advance your career. We believe in investing in our employees' success. + A healthy work/life balance is a priority for us. We are committed to fostering an environment that supports the personal and professional growth of all employees. Position highlights As an Office Assistant in the Health Services Unit at Robinson Correctional Institution, you will have the opportunity to: + Support Health Services staff in enhancing clinical and medical services for the inmate population; + Answer phones and assist with payroll-related tasks; + Maintain records for compliance with the Consent Decrees; + Assist with data collection, documentation, and record maintenance; + Order office and medical supplies for both staff and inmates; + Track and arrange for the maintenance of medical equipment; + Provide administrative support to the Regional Chief Operating Officer(RCOO); + Assist with billing, receipts, and other functions; + Fax/scan confidential information; + Other duties as assigned. This position is full time on first shift, Monday through Friday, from 8:00 AM until 4:30 PM. For more details about this role, please refer to the class specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=7086CL&R1=undefined&R3=undefined) . About us The Connecticut Department of Correction has been proudly serving and protecting the citizens of the State of Connecticut since 1968. We operate 14 correctional facilities and are widely recognized as a national model for safety, security, and order. Our mission is to not only ensure the safety and security of our facilities but also to provide programming, education, and treatment that empower willing inmates to improve themselves and successfully reintegrate into society. At the Department of Correction, our dedicated correctional professionals embody our values of Professionalism, Respect, Integrity, Dignity, and Excellence (PRIDE) every day. We foster an inclusive and collaborative work environment that values and respects everyone's contributions. The Carl Robinson Correctional Institution is a level 3 medium-security facility. It houses sentenced offenders and provides a great emphasis on programming and education. The Robinson Correctional Institution offers a wide assortment of programming for inmates including intensive in-patient substance abuse treatment and a full menu of educational and vocational programming including culinary arts, machine tooling, small engine repair and community college courses. The facility participates in the Town of Enfield Adopt A Spot program, provides community service to several towns and assists several municipal and non-profit agencies in printing flyers and related material. The Willard-Cybulski Correctional Institution and the Cybulski Community Reintegration Center protect the public and staff by providing a safe, secure and humane environment where offenders participate in a mandatory structured process that instills a high standard of accountability and an expectation of responsibility on the part of the offender. Privileges and awards are earned and any offender who fails to meet the set standards will engage in a process of corrective action. Selection Plan To apply + In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. + Applicants should ensure that they meet the minimum experience and qualifications by the closing date of this job opening, unless otherwise specified. + Please make sure that your application is thorough and includes all necessary information before submitting it. To adhere to Public Act 21-69, the State of Connecticut has made changes to the initial application process, and resumes are no longer required. Please note that revisions cannot be made once your application has been submitted into the JobAps system. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov. Important information after you apply + This job posting may require you to answer additional referral questions (RQs). You will receive an email with the RQs after the posting's closing date or you can find them on your JobAps Personal Status Board (Certification Questionnaires section). Please make sure to submit your responses by the expiration date of the questionnaire. It is important to regularly check your email and JobAps Personal Status Board for notifications. Please also check your SPAM and/or Junk folders regularly in case auto-notification emails are filtered there. + While applicants will primarily receive correspondence through email, we also encourage them to regularly check their Personal Status Board for updates on their application status, important notices, and any tasks they need to complete during the recruitment process. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. For technical questions regarding the filling of your application, please contact Benjamin Beaudry at Benjamin.Beaudry@ct.gov . PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: + TYPING: + Types a variety of materials in relation to other duties or as assigned; + Enters and retrieves data on computers, tablets, and other electronic equipment. + FILING: + Sets up and maintains office procedures, filing and indexing systems and forms for own use. + CORRESPONDENCE: + Composes routine correspondence. + REPORT WRITING: + Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). + INTERPERSONAL: + Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; + Responds to inquiries from other work units or departments/agencies; + Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; + May lead lower level employees in carrying out assigned clerical functions. + PROCESSING: + Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; + Processes a variety of documents in determining routine case status; + Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; + Processes purchase requisitions/purchase orders for subsequent action; + Prepares payment lists and billing invoices; + Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; + Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; + Figures payments, costs, discounts and adjustments using prescribed methods and formulas; + Receives monies in various forms such as cash, checks and money orders and prepares for deposit; + Maintains inventory and orders supplies; + Uses a variety of electronic equipment to perform job functions. + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Knowledge of office systems and procedures including proper telephone usage and filing; + Skills + interpersonal skills; + oral and written communication skills; + performing arithmetical computations; + Ability to + perform a full range of clerical tasks; + operate office equipment which includes computers, tablets, and other electronic equipment; + operate office suite software; + schedule and prioritize workflow; + read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS + Experience working in a hospital, urgent care center, clinic, or medical office; + Experience maintaining health records in accordance with HIPAA and other confidential documents; + Experience with MS Word, creating letters, agendas, memos, and other business communications; + Experience with MS Excel, creating spreadsheets, utilizing formulas, functions, and filters; + Experience with MS Teams, scheduling and participating in meetings; + Experience in completing work while under the restraints of a deadline + Experience supporting multiple people, units and varying leadership roles; + Experience accurately inputting and managing data and using databases to generate reports; + Experience maintaining paper and digital files, including organizing, tracking, and storing files; + Experience proofreading documents for grammatical errors; + Experience working in a confidential environment; + Experience with high volume data entry. SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online