Our corporate activities are growing rapidly, and we are currently seeking a full-time Facilities Office Assistant to join our team in Tokyo, Japan. This person will work in a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.
Responsibilities Working from the office reception desk, meet and greet clients, vendors and staff, answer main office phone and transfer calls, distribute accurate messages, coordinate incoming and outgoing courier and mail services;Update and maintain databases such as mailing lists, contact lists and client information.Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance and cleaning of the office, value for money and consistently high standards;Assist in the coordination and organisation of meetings, events and appointments;Inventory, order and maintain office supplies organization;Use internal facilities management software to manage planned and reactive maintenance tasks;Under direction of the Finance function, support local invoice flow; responsible for receiving and managing all the coming invoices using internal finance/invoice management systems;Acts as local contact for building management and landlord in partnership with Facilities Management;Submit office expense invoices within allocated budget, escalating approval when necessary;Work closely Office Manager to provide reporting and information for country budget planning for facilities-related costs;Assist Office Manager in property projects such as relocation, lease renewal and internal office moves and fit outs. Qualifications Native Japanese and fluent in English At least 1 years experience in office administrative services/office management;Basic knowledge of office management, Health and Safety, Risk Assessments and emergency procedures required;Knowledge of MS Word, Excel, and PowerPoint;Strong communication skills (both written and verbal); Excellent organizational and prioritization skills with a high attention to detail;Willing to work fully office-based.Travel: None
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
Why Medpace?When you join Medpace, you become part of a team dedicated to supporting the development of ground-breaking drugs and devices. Our employees provide hope for those living with debilitating diseases. We invite you to be a part of something that is impacting millions of people around the globe while enjoying a competitive total compensation and benefits package and internal growth opportunities.
Awards:
Medpace historically named a Top Cincinnati Workplace by the Cincinnati Enquirer;Recognized by Forbes as one of America's Best Mid-size Companies in 2023;Medpace ranks amongst top CROs for site ratings across all 10 important attributes including CRA training, preparation & organization, accessibility of staff, open communication, and ensuring timely drug availability;Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility.What to Expect Next:
A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an interview.
*WARNING: Please beware of phishing scams that offer opportunities with Medpace in exchange for sending money. These scammers pose as legitimate employees from actual companies. Please be advised that a Medpace employee will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for a role with our company. All of our careers require that you first complete an online application and go through some sort of interview process.
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