Job Summary
The Office Coordinator plays a vital role in providing coverage support to the Receptionist position and administrative support to the Human Resources (HR) department. This entry-level position is responsible for all duties assigned to the Receptionist position during coverage times, as well as assisting with the coordination of various HR activities, distributing candidate interview materials on behalf Talent Acquisition (TA), helping to guide employees through HR processes, and organizing office events. This position requires strong verbal and organizational skills, attention to detail, and the ability to multitask in a dynamic environment. The HR Office Coordinator will report directly to the Office Manager and Executive Assistant to CHRO and support various HR functions as directed by appropriate HR team members.
Job Responsibilities
TA Support:Assist in scheduling onsite meeting space for the coordination of interviews, orientations, and employee-training sessions.Distribute interview materials to appropriate staff.Distribute onboarding materials to new employees.Benefit Support:Benefits on-site support for benefits and vendor-related activities.Maintain benefit related postings, boards and required noticesOpen Enrollment on-site support with direction from the Corporate Benefits teamEmployee Support:Direct employees to appropriate HR sites or platforms to complete required HR tasks such as benefits enrollment, training, and compliance.Answer employee inquiries about basic HR procedures and direct complex questions to the appropriate HR personnel.Answer employee inquiries about basic benefit questions or procedures and direct complex questions to the appropriate benefits personnel.Event Coordination:Support to execute HR office events such as employee recognition programs, team-building activities, and company social events.Support for HR in-office meetings, trainings, and workshops, ensuring materials, rooms, and refreshments are organized.Support for other department’s organizational events, etc., as requested by the HR Manager.Administrative Tasks:Assist with managing office supplies, ensuring HR-related materials are stocked and available.Provide administrative support to the HR team, including preparing documents, managing calendars, and scheduling meetings.Assists employees with general Workday questions.Manage retention-documents for both onsite and offsite storage, per the retention policy.Schedule emptying of destruction bins.Covered Life Events flower/meals coordination.Coordination of Anniversary Recognition Egg delivery.Assist with report generation and document upload to applicable systems, as requested.Mail Handling:Sort and distribute incoming mail to the appropriate department, and prepare outgoing mail or courier packages.Coordinate with couriers or delivery services for urgent HR-related packages.Other Duties:Assist in maintaining a positive and organized work environment.Handle confidential information with discretion and ensure compliance with privacy regulations.Coverage support to the Receptionist positionAs assigned by HR Manager.Education
• High School Diploma or equivalent
Experience
Entry-level position; prior work experience in an HR or administrative role is preferred but not requiredSkills and Abilities:Strong organizational and multitasking abilities.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Excellent verbal and written communication skills.Ability to maintain confidentiality and handle sensitive information.Attention to detail and problem-solving skills.Ability to work independently and as part of a team in a fast-paced environment.WORK ENVIRONMENT
Office:
While performing the duties of this job, the employee is exposed to typical risks of injury in an office environment. Duties include a typical office setting including extensive computer work, sitting or standing.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Must adhere to the company’s Code of Conduct and all other policies.Safety Requirements:
Follows all departmental and company safety policies and programs.EQUAL OPPORTUNITY EMPLOYER
As an Equal Opportunity Employer, Wayne-Sanderson does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.