Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Office Coordinator - Carmel, IN

The office coordinator is responsible for performing reception and mailroom duties throughout the Carmel campus, including welcoming and directing visitors, maintaining employee directories, distributing campus communications, maintaining digital bulletin boards, processing outgoing packages, and receiving, sorting, processing, and delivering mail and incoming packages. 

What You Will Do:  

The following duties and responsibilities are to be performed accurately, efficiently, within Company policies, safety requirements and within specified time frames and as needed.
 

Serve as Allegion’s ambassador for visitors, candidates, new-hires, contractors, government officials, emergency responders, and employee personnel.  Notify employee personnel of visitor and catering arrivals.Manage the security access control systems, including printing, activating, and deactivating badges, troubleshooting and diagnosing issues, and partnering with service providers as needed to complete repairs.Coordinate with, and assist, the Executive Administrator team, as requested.Create and update visitor and new employee communications and the visitor logbook.  Manage the virtual receptionist kiosk and digital bulletin board systems throughout the corporate campus, and provide support as necessary for HRTC.Maintain the campus main telecommunications system and voicemail, including transferring calls to appropriate personnel, patiently addressing disgruntled callers, and taking appropriate actions to inquiries and customer complaints.Maintain reception areas, mail room, and mother’s rooms in an organized and clean manner.Lead campus communications, including creating weekly campus communication slides, creating and sending general campus email notifications, and managing the emergency and campus closure messaging system.Direct emergency personnel, and aid others as needed, during emergencies.  Serve on the campus emergency responder team; maintain an up-to-date roster for each emergency responder team and necessary certifications of team members.Create and maintain employee directories and seating charts.  Monitor and fulfill office move requests.  Assist in the relocation of employees, as needed.Maintain the employee suggestion box, break room bulletin boards, and campus Labor Compliance and Workers Compensation posters.Coordinate team celebrations and campus birthday celebrations.Receive, log, sort, and deliver mail and packages throughout the Carmel campus.Process outgoing mail and packages, including international shipments.Perform frequent inventory assessments for printer paper stock levels campus-wide; and fill accordingly.Communicate proactively, professionally, positively with all levels of business associates.Interface with external vendors to complete work as needed.Responsibilities also include maintaining office supply inventories, setting up for large meetings, making deliveries, assisting with catering requests throughout the Carmel campus, and assisting with facility or building projects.Responsible for assisting with the access control system for the Carmel and HRTC buildings, troubleshooting and diagnosing issues,

What You Need to Succeed:

Bachelor’s degree in business, communication, or other relevant field preferredDemonstrated knowledge of Microsoft Office SkillsStrong communication and interpersonal, time management, and organization skillsAbility to solve problems and make decisions independently and confidently as neededCustomer service-orientedAbility to work as part of a team and build collaborative relationshipsQuick learner and ability to quickly understand and support new tasksMinimum of 1-3 years’ experience preferredResearch, problem solving, innovative thinking skills, preferred.

Why Work for Us?  

Allegion is a Great Place to Grow your Career if:  

You're seeking a rewarding opportunity that allows you to truly help others.  With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”.

You’re looking for a company that will invest in your professional development.  As we grow, we want you to grow with us.  

You want a culture that promotes work-life balance.  Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!   

 

What You’ll Get from Us:  

Health, dental and vision insurance coverage, helping you “be safe, be healthy”   

A commitment to your future with a 401K plan, offering a 6% company match and no vesting period  

Tuition Reimbursement   

Employee Discounts through Perks at Work  

Community involvement and opportunities to give back so you can “serve others, not yourself”

Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching 

 

Join our team of experts today and help us make tomorrow’s world a safer place! 

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.  

#ALLEGION 

We Celebrate Who We Are! 

Allegion is committed to building and maintaining a diverse and inclusive workplace.  Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do.   We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

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REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

Allegion is an equal opportunity and affirmative action employer

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