Position Title: Office Facilitator II Job Description: Working for the Salt Lake City Cemetery offers a unique opportunity to be part of one of the most historic and significant cemeteries in the region. Located in Utah's capital city, the cemetery spans over 120 acres, making it the largest municipal cemetery in the country. This vast space not only offers a tranquil working environment but also a deep connection to both Salt Lake City’s and the State of Utah’s heritage, as it dates back to 1847. Employees have the chance to preserve and maintain the resting place of many notable figures, including pioneers, government leaders, and influential citizens who have shaped Salt Lake City and the state of Utah. Additionally, working in the Avenues neighborhood of the capital city provides access to a beautiful community and the chance to contribute to a site that is both a historic landmark and a place of ongoing significance. The Cemetery Office Facilitator will ensure the efficient operation of the cemetery's administrative functions while supporting staff and leadership in achieving organizational goals. This role will oversee office management, have knowledge of and follow City financial processes, and staff coordination, while providing logistical support for daily Cemetery operations and burials. By exercising professional judgment and discretion, the facilitator serves as a critical link between management and operational effectiveness, ensuring smooth workflows and exceptional service delivery. About the Team: The Cemetery is a supportive, collaborative, exciting place to work. There are ample opportunities for professional growth and unique experiences for the right proactive and ambitious candidate. TYPICAL DUTIES: + Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files. As needed, performs duties of private secretary for department or division head. + Prepares various statistical and budgetary reports. Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheet presentations. Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. Orders and distributes equipment, supplies and furniture. Prepares requisitions, receives and checks purchase orders. May make bank deposits. + Performs secretarial and clerical functions for division or work unit. Writes reports, using own analysis of project data. Composes and types correspondence including confidential and legal documents. Authorized to respond in writing on behalf of division. Types memoranda, reports, forms and other materials from rough draft, final working draft, notes, dictation notes, tape recorder or Dictaphone. Assembles, takes and prepares minutes, agendas or other reports. Makes travel arrangements, sets meetings and schedules conference rooms. + Performs duties of timekeeper and payroll preparer. Maintains accurate records of hours worked, secures timesheets, calculates overtime, comp time, callout, callback, shift differential and benefits accrued. Prepares related payroll reports and various personnel action forms, and coordinates with Human Resources to assure compliance with City policy and procedure, union contracts and compensation plans. Maintains job description file. + Coordinates with Workers Compensation division to provide information on cases as requested. + Maintains database of departmental facts and information. Responds to various surveys from associations and other agencies. Assists in employee benefits administration. Answers employee’s routine questions, distributes and assures proper completion of enrollment, change and reimbursement forms. + Staffs various committees as needed, may supervise clerical staff, and performs other related duties as required MINIMUM QUALIFICATIONS: + Graduation from high school or equivalent and six years’ experience related to project management, data management and office support, including two years experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, economics, business writing, computer science, and community or public relations. + Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member. Verbal and written communication skill. + Proficiency in use of computers to prepare letters and reports, and perform spreadsheet analysis. Ability to incorporate spreadsheet and word-processing tools in report presentation. WORKING CONDITIONS: + Light physical effort. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of computer video display screens. + Intermittent exposure to stress as a result of human behavior. This position is eligible for full city benefits, including: + Health, dental, vision, and life insurance + 13 paid holidays per year + Paid vacation and personal leave + Six weeks of paid parental leave + Retirement contributions toward a pension plan or 401(k) + A robust EAP that provides emotional support, work-life solutions, legal guidance, and financial resources, including up to 15 counseling sessions for you and your household family members at no cost + Tuition reimbursement + Discounted supplemental benefits like pet insurance, legal services, and shopping This position will remain open until filled and may close at any time without notice. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. POSITION TYPE Full-Time POSITION SALARY RANGE $23.53 - $40.63 DEPARTMENT Public Lands Full Time/Part Time: Full time Scheduled Hours: 40