Job Title: Office/Housekeeping Coordinator

FLSA Status: Full Time - non-exempt 
Reports to: Camp Director

Schedule: 5-8 hour days, 40 hrs/week
Supervises: N/A

Rate of Pay: $18/hr

Closing Date: 12/26/2024

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following: 

Health, vision, dental, life as well as voluntary life and disability insurance Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire) Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment) One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment) Pension Plan (after one year of continuous service) Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function

The Office/Housekeeping Coordinator plays a vital role in ensuring the smooth operation of the camp and conference center by managing administrative tasks and overseeing housekeeping services. This position requires strong organizational skills, attention to detail, and a passion for creating a welcoming and clean environment for guests and staff.

Duties and Responsibilities

Office

Serve as the main point of contact for administrative inquiries, including phone calls, emails, and walk-in visitors. Maintain office supplies inventory and ensure the proper functioning of office equipment. Assist in scheduling and coordinating events, meetings, and activities. Maintain accurate records, including guest information, billing, and housekeeping schedules. Support the leadership team with correspondence, reports, and other administrative tasks. Lead all aspects of day-to-day office management, including IT, scheduling, daily administration, correspondence, reporting, financials, bookkeeping, and records. Maintain the camp office operations and mail Maintain a clean and organized Professionally answer the phone and promptly deliver phone messages to other staff Track and manage internal purchasing processes, including expense reconciliation and vendor Serve as admin for Onboard Advisory Board software and assist with administration tasks pertaining to the High Peak Advisory Board. Submit invoices and receipts for payment Process and organize HR paperwork including summer staff paperwork. Create TSAMM items as they pertain to Administrative tasks in the office Must accurately develop a filing system under the direction of the Divisional Human Resources and Protecting the Mission Departments.

 

Summer related tasks

Responsible for administration of USDA Food Service Assist with ACA accreditation Assist with Childcare Licensing process Serve as Dining Hall Support as needed Lead summer staff in cleaning training and tasks. Assist with PTM processing and admin tasks

 

Housekeeping 

Ensure cleanliness and readiness of guest accommodations, meeting spaces, and common areas. Develop and oversee housekeeping schedules to ensure areas of camp are ready for guests. Conduct regular inspections of facilities to ensure cleanliness and identify maintenance needs. Manage laundry operations, including linens and cleaning supplies inventory. Train and supervise housekeeping staff or volunteers, ensuring adherence to cleanliness standards and safety protocols. Collaborate with other departments to address guest feedback related to housekeeping and facility conditions. Address decorations throughout camp to create a cohesive camp theme and design. Coordinate with all housekeeping related vendors Report needed fixes to maintenance

 

 

Education, Experience, Skills, Qualifications

 

The chosen applicant must have a high school diploma or equivalent paired with general office Excellent organizational and communication skills Excellent customer service skills and abilities Microsoft Office Suite (excel, word, access), Outlook, and Lotus General understanding of GAAP (Generally Accepted Accounting Principles). Ability to operate a 10-key and other standard office Remain in full compliance with all Salvation Army policies and procedures outlined within the employee handbook and directed by authorized Salvation Army departments. Experience in leadership/supervision of people and the ability to work effectively with the camp staff, the public, and children that camp serves. Must be minimally 21 years of age and possessing a valid in-state Driver's License. Ability to operate a standard camp Demonstrated ability to meet deadlines and handle and prioritize simultaneous requests

 

Driving Must be minimally 21 years of age and possessing a valid in-state Driver's License.  Background Check Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army’s policies.

 

Physical Requirements

Ability to maneuver. Ability to remain in a stationary position. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

 

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

 

The Salvation Army Mission Statement

The Salvation Army, and international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is the preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.