**Company description** Publicis Sapient is a digital transformation partner helping established organizations get to their future, digitally-enabled state, both in the way they work and the way they serve their customers. We help unlock value through a start-up mindset and modern methods, fusing strategy, consulting and customer experience with agile engineering and problem-solving creativity. United by our core values and our purpose of helping people thrive in the brave pursuit of next, our 20,000+ people in 53 offices around the world combine experience across technology, data sciences, consulting, and customer obsession to accelerate our clients s businesses through designing the products and services their customers truly value. **Overview** This is a great opportunity for an experienced and highly organized professional to take on a role as Office Manager. This position will ensure the smooth and efficient operation of our Malmö office. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. **Responsibilities** + Oversee the overall office experience in our Malmö office. + Ensure the office is welcoming and tidy, set up meeting rooms, order food and beverages, water plants, handle mail and courier services, and maintain office supplies. + Receive and arrange lunch and clean up the buffet after lunch. + Greet and assist visitors, ensuring a professional and welcoming experience. + Coordinate travel bookings and logistics. + Continuously improve office processes to enhance efficiency and experience. + Manage vendor and landlord contracts, as well as office security and access systems. + Support office safety and work environment measures. + Assist Office Leads and Office Community Leads with office budgets, capex/opex processes, and purchase orders in collaboration with Finance. + Act as the super user for the desk booking system. + Provide support for office events, including venue bookings and purchasing materials. + Handle ad-hoc administrative tasks and special projects, such as office moves. **Qualifications** + Strong ability to multitask and prioritize tasks in a fast-paced environment. + Highly organized with a proactive and problem-solving mindset. + Excellent communication, interpersonal, and relationship-building skills. + Ability to collaborate effectively across multiple teams and stakeholders. + Comfortable working in an agile environment and adapting to change. + Strong attention to detail and analytical problem-solving skills. + Background in managing office operations. + Proficiency in English (both written and spoken) is required. + Experience working within a large corporation is a plus. + Knowledge of workplace safety and work environment regulations is a plus. + Experience managing office budgets and financial processes is a plus.