The Transition Team works with internal and external stakeholders and clients to support Breaking Ground clients in bridging the gap from homelessness into housing by ensuring timely completion of housing packages and managing the complex administrative processes involved in navigating the housing pipeline. 

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Ground staff, the community, and clients who are chronically street homeless in Brooklyn. The Office Manager is responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data. 

This is a 35 hour work week. 

ESSENTIAL DUTIES: 

Greet guests, direct them to appropriate staff, and provide information Maintain petty cash, billing, check requests, and Metro cards Maintain facility and staff activity calendars                                                                        Track vacations                                                                                                                 Keep an updated file of vendors Order and track supplies                                                  Maintain filing system including client data Order and keep an inventory of office supplies                                                                             Answer phones, direct calls, and take messages                                                                         Attend meetings and take notes                                                                          Coordinate events Performs other related duties as assigned                                                                            

MINIMUM QUALIFICATIONS: 

Bachelor’s degree or equivalent experience Excellent interpersonal and problem-solving skills Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs  Excellent writing and communication skills  Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations Preferred: bilingual in Spanish and English Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred