Job Summary The Office Manager ensures smooth office operations by managing administrative tasks and maintaining an organized, efficient, and compliant work environment. This role involves a combination of administrative oversight, staff coordination, communication, and technical responsibilities to support service delivery and daily operations. Key Responsibilities Administrative Management •    Coordinate and oversee office operations, procedures, and resources to maximize organizational efficiency. •    Manage leadership schedules, appointments, and meetings .  •    Maintain office supplies inventory, including equipment,  PPE and therapy materials. •    Maintain marketing material, including ordering, inventory and packaging. •    Assist with systems, like RingCentral and MobiTask, and technology devices (iPads, laptops, iPhones).  Communication & Relationship Management •    Serve as a liaison between departments, employees, vendors, and external partners. •    Establish and maintain professional relationships with consumers, staff, and referral agents. Property Management •   Oversee facility maintenance, including repairs, landscaping, snow removal, and vendor relationships. Policy Compliance and Operational Support •    Ensure compliance with legal and safety standards. •    Develop, implement, and monitor office policies and procedures. •    Provide backup support to medical records roles and other administrative functions.   Qualifications + Education: High school diploma or equivalent required; Associates degree in office administration or related field preferred.  Bachelor’s degree in business administration, Management, or a related field preferred. + Experience: 3-5 years in a managerial or administrative role; experience in healthcare or working with individuals with disabilities is a plus. + Technical Skills:  + Proficiency in Microsoft Office Suite and familiarity with office management software (e.g., QuickBooks, Asana). Key Attributes •    Strong organizational and multitasking skills with a proactive mindset. •    Exceptional customer service and communication abilities. •    High attention to detail, professionalism, and confidentiality. •    Ability to adapt quickly and manage urgent, overlapping tasks.  Working Conditions + Schedule: Full-time with occasional flexibility as required by operational needs. + Physical Requirements:  + Ability to sit for extended periods, lift office supplies up to 20 lbs, and navigate standard office settings.   Powered by JazzHR