Description

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Under general supervision, the Office Manager supports the entire company by being the “face” of the company for all visitors and customer phone inquiries and will undertake all receptionist and clerical duties at the main entrance desk. This position also helps ensure the financial health of the company by maintaining accurate financial records and supports the financial decisions of the company by completing the financial work accurately, consistently, and efficiently.\n\nOffice Manager\n•\tGreet and welcome guests as they arrive.\n•\tKeep front desk and conference room tidy and presentable with all necessary material (pens, forms, \npaper etc.).\n•\tScreen/check in and out guest/visitors through our ITAR compliance system.\n•\tAnswer guest questions and address complaints as needed.\n•\tProfessionally and in a timely manner, answer incoming calls and direct appropriately.\n•\tEnter employee confidential data.\n•\tManage payroll and workshare data entry.\n•\tProcess insurance changes including enrollments, changes, and terminations.\n•\tMaintain employee files including periodic audits.\n•\tAssist with hiring and employee onboarding/new hire orientation.\n•\tAssist with the oversight of ensuring safety requirements are adhered to.\n•\tAdminister insurance plans including the Open Enrollment process.\n•\tCoordinate with HR consulting firm regarding employee documentation.\n•\tTake on any special projects as assigned by your manager.\n•\tOther duties as assigned.\nBookkeeper / HR\n•\tManage and maintain company’s accounts payable platform.\n•\tComplete payments by receiving, processing, verifying, and reconciling invoices.\n•\tKeep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.\n•\tReceive and verify employee expense reports in ERP system for payment.\n•\tEnsure credits are received for outstanding memos.\n•\tProcess incoming and outgoing mail and distribute mail to appropriate area.\n•\tScan incoming vendor bills into the system.\n•\tResponsible for responding to all vendor inquiries regarding finance, escalate when needed.\n•\tGenerate an excel report for scheduling vendor payments each week and send for approval.\n•\tReconciles processed work by verifying entries and comparing system reports to balances.\n•\tVerifies vendor accounts by reconciling monthly statements and related transactions.\n•\tMaintains accounting ledgers by verifying and posting account transactions.

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Skills

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Office management, Microsoft office, Administrative assistance, Office administration, erp, bookkeeping

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Top Skills Details

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Office management,Microsoft office,Administrative assistance,Office administration

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Additional Skills & Qualifications

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•\tFoster positive communications and relationships with all employees, members of management, vendors and clients.\n•\tRemain current on new accounting trends and updated methods of financial record keeping.\n•\tKeep up to date on industry trends and developments.\n•\tStay abreast of current industry technology, trends and knowledge and provide to the Company by sharing this information with the Company.\n•\tAdhere to company policies and procedures.\n•\tActively participate in and conduct meetings as requested.\n\n•\tAssociate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position. \n•\tERP System experience required.\n•\tMust maintain strict confidentiality.\n•\tGood verbal and written communication skills including being self aware and possessing good listening skills.\n•\tAbility to work with all levels of the organization as well as customers and vendors while fostering positive relationships.\n•\tExcellent time management and prioritization skills that can effectively organize information, tasks, and events.\n•\tProficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions. \n•\tKnowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms.\n•\tDetail oriented and self-motivated, able to work with limited supervision and to work closely with a team.\n•\tReliable transportation to run errands and make bank deposits as requested.

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Experience Level

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Entry Level

Pay and Benefits

The pay range for this position is $23.00 - $29.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hillsboro,OR.

Application Deadline

This position will be accepting applications until Jan 29, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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