To Apply for this Job Click Here

Growing National Law Firm is seeking a top-notch Office Manager to join their firm.

SCOPE

The responsibilities of the Office Manager include, but are not limited to, (1) managing administrative operations and attorney support services (2) leading non-attorney support personnel; (3) human resource administration; (4) monitoring the firm's task delegation, work allocation, reporting and workflow management system; (5) handling office facility related items; (6) coordinating activities/initiatives within an office(s); and (7) other duties as assigned by firm management. This is a highly visible management position requiring frequent interaction with attorneys, firm leaders and administrative staff. Excellent interpersonal communication, organizational and technology skills, ability to perform at high levels in a fast paced, multi-office work environment and the ability to problem solve are central to this position.

ESSENTIAL DUTIES & RESPONSIBILITIES

General Management/Leadership

Provide oversight and direction to non-attorney personnel within assigned office(s), encompassing legal assistants, administrative process specialists, office services coordinators, and mailroom/copy center personnel to ensure a high level of administrative support to attorneys.Work with firm leadership to develop and execute initiatives that enhance operational efficiency, promote lawyer technological proficiency, and improve staff productivity.Ensure compliance with firm processes, policies and procedures.Provide coaching and mentoring to support staff.Assist in integration of lateral groups to the firm, as needed.

Human Resource Administration

Manage a range of activities related to day-to-day employee relations including coaching, acting as liaison between lawyers and staff, counseling, and conflict resolution.Handle office level employment administrative tasks such as staff time off requests, payroll time adjustments, overtime requests, and weekly payroll processing.Ensure firm policies are consistently applied.Assist with legal assistant, administrative process specialist and office services coordinator interviewing, employee relations, on-boarding of new attorneys and staff, and management of employee departures.

Office Management

Coordinate select internal and external office-related events.Manage budget for all office-morale related activities ensuring budgetary compliance.Ensure facility is well maintained and assist, on an as needed basis, with office relocation, renovation, and expansion projects.Review specific office location emergency procedures, to include injury reporting, evacuation, and fire safety with all new personnel.Ensure the ongoing general safety of staff and clients. Reports any safety issues to appropriate individual(s), i.e., building management company, leasing agent or HR for follow up and resolution.

Knowledge, skills & abilities

3+ years of experience in demonstrating progressive responsibility in a supervisory role managing a group providing administrative support to internal/external clients in a professional services organization. Experience in Human Resources and/or Office Manager capacity desired.Demonstrated leadership and management ability, with focus on providing a high level of support to internal clients.Experience implementing and ensuring compliance with policies and procedures.Strong analytical, organizational and problem-solving skills.Sound business judgment and decision making skills.Ability to shift priorities, adapt to new situations and be a "hands-on" manager.Proficient in using and leveraging office technology.Ability to establish and maintain positive working relationships with attorneys and staff L1403972BOS-DAS_1736976990 To Apply for this Job Click Here