Office Manager **Date Posted:** 01/25/2025 **Requisition Number:** 9211 **Location:** 10 Beacon St **Work Days:** 8 hours **Category:** Professional and Management **Department:** Surgery Administration **Job Type:** Full time **Work Shift:** Day / Evening **Hours/Week:** 40.00 **Union Name:** Non Union **Summary:** The Office Manager is responsible for the day-to-day operations and management of a wide range of complex functions in a manner that effectively supports the efficient operation of the Department. **Responsibilities:** + Provides oversight of administrative staff, work processes, scheduling, and logistics to ensure timely and responsive support. + Initiates and performs operational improvement projects for the Department. Manages the upkeep of all equipment and repairs including + facilitating equipment upgrades and inventory with Alliance IT department. + Coordinates the support systems for the Department that include IT requests, purchasing of office supplies, requisitioning of service for internal + and external vendors. + Manages the collection, submission and filing of weekly payroll reports for all staff to expedite accurate and timely processing. + Exhibits a high degree of responsibility in the maintenance of + confidential matters. + Assures that meeting rooms are scheduled appropriately. + Maintains Departmental files including physician files where applicable + Maintains appointments and meetings and sends our meeting reminders and agendas to appropriate department personnel. + Prepares purchase requisition forms and check requests, and ensures timely payment to vendors, including employee reimbursements. Performs follow-up as needed. + Serves as a liaison between DOS and hospital departments + Types and distributes minutes as appropriate + Maintains DOS files including physician OPPEs + Arranges for IT training, ID badges, and access for DOS Moonlighters and BI Residents + Assembles data, types and collates and distributes reports as needed + Maintains files of various DOS meetings memos and correspondence + Prepares purchase requisition forms and check requests and ensures timely payment to vendors + Working with Div Chiefs, coordinates material for M&M conferences + Maintains appts and meetings for Chief of Surgery and Sr. Director of DOS + Performs other related duties as assigned or directed. **Qualifications / Requirements:** **Education/Training:** • HS diploma required. BS preferred. **Work Experience:** • Administrative experience in executive office and/or health care service industry or public health • A minimum of three years experience in office management, support and supervision • Bilingual in Portuguese, Spanish or Haitian Creole is a plus In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment. _Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA._ _Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality._ _At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People._