Who Are We?

Ocado Technology is a global leader in technology-driven software and robotics platforms, delivering innovative, end-to-end solutions for online grocery retailers worldwide. We are shaping the future of online retail through groundbreaking innovation. Guided by our core principles—Aligned Autonomy, Collective Potential, Build Trust, Craft Smart, and Learn Fast—we foster a dynamic, collaborative work culture where teams thrive and excel.

As our business grows, we are seeking a motivated and highly organized individual with a proactive approach to join us as an Office Assistant. This role requires the ability to effectively balance independent action with collaborative teamwork across various teams and practice areas. You will play a vital role in maintaining a well-functioning and efficient office environment, contributing to the success of our organization. 

Key Responsibilities:

Administrative Management:

Coordinate reception, security and any other provider of the office to provide the right experience to our employees. Being onsite support and ensure that our facilities within the office are all functioning to a good standard. Manage our external providers: These may vary over time as the needs of the company might change but it includes cleaning, health and safety, facility management, furniture and office material. Negotiate contracts and manage suppliers for service providers. Purchase groceries, stationary and other ad-hoc items, keeping the purchases within budget, ensuring company purchasing processes are adhered to and an audit trail is maintained. Provide administrative support to employees for travel booking and training both for our employees and for employees from other parts of Ocado Technology visiting Sofia Support the development and maintenance of company policies and procedures.  Support documentation management and ensure all documentation is up-to-date, accurate, and easily accessible.  Coordinate the archiving and retrieval of documents

Team Support:

Serve as the point of contact for office staff, providing guidance and support as needed. Assist in onboarding new employees, including orientation. Organize and schedule meetings, appointments, and events.

Financial Oversight:

Manage office budgets, track expenses, and process invoices. Coordinate with vendors and service providers to maintain office operations.

Facility Management:

Ensure the office environment is clean, safe, and well-maintained. Liaise with building management and maintenance staff for repairs and improvements.

Communication:

Serve as the main contact for internal and external communications. Maintain and update office directories, documents, and records.

You may be asked to perform tasks as required by management deemed as a reasonable request. This job description is a summary of the typical functions of the role, not an exhaustive or comprehensive list of possible role responsibilities, tasks and duties.

Key Experience:

Previous office management experience in an international company Excellent written and verbal communication skills (English & Bulgarian} A customer-focused mindset and dynamic person. Excellent stakeholder management, relationship building and networking skills. Experience in Office Management (e.g. budgets, managing providers, running an office, assisting senior management). A champion of the culture of Ocado Technology. Comfortable communicating with different sizes of groups of people. Self-motivated, able to deliver under deadlines and multi-task under pressure. Highly organised and resilient with an eye for detail. Strong organizational skills, with the ability to prioritize. Able to successfully work autonomously and in a team environment. Experience working for an international, matrixed organization is preferred. A proactive, pragmatic and creative approach to problem-solving and developing new processes

Desirable

No specific qualifications are required, though a degree in People, Business Administration or any related field would be an advantage. Experience working in a similar role in a tech company

What You Will Receive In Return

The feeling of being part of a team that makes a difference in the world of automation and smart technology is great but here’s also a list of our social benefits. 

25 days of annual leave Share plan program 300 BGN additional monthly allowance Medical plan including health & dental coverage Life and disability insurance Employee assistance program

We also have regular divisional socials, sports clubs not to mention the Ocado Technology Academy for a packed schedule of courses, conferences and events. 

Please submit your application below if you have what it takes to make a difference.

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