Job Title: Office Manager Job Description This position requires being onsite in Alameda 4 days a week (5 days after conversion) and punctuality is essential! We are looking for a dedicated and organized Office Manager to ensure our office operations run smoothly and efficiently. The ideal candidate will be responsible for maintaining a clean and orderly office environment, managing supplies, and providing clerical support to the management team. Responsibilities + Ensure the office and breakroom are neat and tidy. + Receive and distribute packages, and ensure FedEx packages are sent on time. + Sort and distribute mail, and scan documents to the appropriate person. + Regularly check the facility to ensure that janitorial staff maintain cleaning standards. + Assist with purchase orders and maintain accurate records. + Ensure office machines and equipment are well-maintained, including cleaning and repairs. + Provide clerical support to the management team as needed. + Maintain snacks and beverages for the breakroom, placing weekly orders. + Maintain an inventory of office supplies and order new supplies as needed. + Maintain office files. + Perform other related duties as assigned. Essential Skills + Office management + Reliability + Microsoft Office Suite + Administration + Outlook + Data entry + Customer service + Purchase order management + Administrative assistance Additional Skills & Qualifications + Minimum two years of administrative/office/clerical experience + Effective communication skills, both verbal and written + Excellent interpersonal and customer service skills + Strong attention to detail and follow through + Proven ability to manage time and meet deadlines + Proficient with Microsoft Office Suite or related software Work Environment The role requires prolonged periods sitting at a desk and working on a computer. This position requires being onsite in Alameda 4 days a week (5 days after conversion) and punctuality is essential. The company recently moved into a larger facility in Alameda to keep up with its growth. As a biopharmaceutical company that recently went public, we are looking for someone reliable who can adapt to our dynamic and expanding environment. Pay and Benefits The pay range for this position is $32.00 - $45.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Alameda,CA. Application Deadline This position is anticipated to close on Feb 28, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.