Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

Your Opportunity

We are currently seeking a highly motivated and proactive administrative Office Manager, responsible for overseeing the daily operations of the office building, managing a small administrative team, and fostering engagement among various teams within the office. This role ensures the smooth functioning of office facilities and promotes a collaborative and productive work environment for a 100-person office. 

Your Key Responsibilities

The candidate must be able to organize and prioritize multiple tasks, effectively manage stressful situations, and consistently make efficient, high-quality decisions. The ability to respond to various working and communication styles while developing open, effective, and consistent communication with managing leaders and staff is essential. Enthusiasm for motivating and coaching direct reports is also required. The candidate will have overall responsibility for the office, including maintenance and operations, workplace safety, driving employee engagement initiatives, and contract services.

Develop and maintain strong, positive relationships with office leadership and staff. Work with internal client groups to assess and resolve their office/facility-related needs, ensuring the needs of the local client group are effectively met. Manage a team of diverse, skilled administrative support staff. Serve as the primary contact for building property management, vendors, and various other external organizations. Achieve cost savings by maximizing the utilization of suppliers and preferred vendors/contractors, and identifying additional efficiency opportunities. Welcome and onboard new hires. Oversee office safety and security, liaising with building property management regarding issues/concerns (e.g., building entrance doors, parking lot lighting, access control, etc.). Participate as a member of the Emergency Response Team to help provide a safe and secure working environment. Participate in and coordinate corporate, HR, and sustainability initiatives as required. Collaborate with the Social Committee to coordinate office social activities, and/or serve on internal committees as the office management representative, as required. Assist with internal and external audits as required. Other duties as required. Your Capabilities and Credentials Strong leadership and team building skills. Excellent interpersonal, communication and organizational skills. Customer service centric approach to working with internal clients; superior client relationship management skills. Proficiency with MS Office. Proven clearly written and oral communication skills Detail oriented with the ability to handle multiple processes and prioritize tasks. Enthusiastic demeanor, collaborative approach, and solutions oriented. Handle sensitive or confidential information with discretion, respecting boundaries and ensuring appropriate sharing practices. Education and Experience Minimum 5 years progressive administrative experience in a professional setting. Bachelor's degree / administration diploma or equivalent experience.

This position is 100% in office. Typical office environment working primarily in the office with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

 

Additional Information