Job Title: Office Manager/Accounting

Job Description

We are seeking an experienced and detail-oriented Office Manager to oversee finance and clerical duties within our organization. The ideal candidate should have strong experience in office management and accounting /finance exposure with specific experience in the healthcare sector. This role involves multitasking and managing various financial operations, ensuring smooth day-to-day activities.

ResponsibilitiesHandle daily finance and clerical duties with a focus on financial analysis and profit and loss statements.Manage bank accounts, including depositing checks from private insurance and monitoring account activities.Coordinate payroll processes, including moving funds, copying schedules, and working with the payroll company.Upload receipts and manage transactions in QuickBooks.Print checks for doctors to sign and identify potential credit card fraud.Collaborate with the billing team to ensure accurate billing and address any issues with insurance payments.Manage 401k plans, including making necessary changes on Vanguard.Assist with onboarding new hires, including payroll setup and credentialing with medical staff.Ensure licenses and credentials are up to date and assist with renewals.Coordinate with the board and physicians to ensure smooth operations.Provide basic IT support to distinguish and address computer issues.Essential Skills2-3 years of administrative support experience.1-5 years in accounting/accounting exposure.Experience in a physician or doctor's office setting.Additional Skills & QualificationsStrong interpersonal skills to effectively communicate with busy physicians and staff.Basic finance knowledge.Proficiency in Google Suite and Excel.Knowledge of medical billing and credentialing processes. (nice to have)Work Environment

The work environment is very friendly and easygoing, with a team that gets along well. The role involves coordinating with physicians and the board to ensure smooth operations. The work hours are regular, with occasional meetings to discuss billing and payroll processes. The dress code is business casual, and the office culture is supportive and collaborative.

Pay and Benefits

The pay range for this position is $34.00 - $43.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Alameda,CA.

Application Deadline

This position will be accepting applications until Dec 31, 2024.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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