Office Manager (Administration & Operations) - Client: Tech Solutions

Department: Boutique Client

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientOur client is a fast-growing and innovative tech solutions company that values efficiency, attention to detail, and strong operational management. They operate in a dynamic environment where precision, cultural alignment with North American business practices, and time zone coordination are crucial to their success. Currently expanding their team, they're seeking an experienced professional to strengthen their administrative and operational functions.
\nWhy this role exists
Our client requires a detail-oriented professional to streamline their office operations, manage vendor relationships, and ensure accurate financial processes. This role is crucial for maintaining operational efficiency, particularly in managing time-sensitive tasks across multiple time zones and ensuring precise handling of accounts receivable and procurement processes.

The Impact you’ll makeFinancial Management\nImplement and manage collection strategies for overdue accounts\nProcess, review, and send accurate client invoices\nConduct monthly reconciliations with bank statements\nGenerate aging reports and cash flow projections\nTrack and resolve payment issues\nMaintain positive client relationships for payment processes\nProcurement & Vendor Relations\nIdentify and evaluate suppliers based on quality, cost, and reliability standards\nManage software licenses and hardware procurement within budget constraints\nNegotiate vendor contracts and terms for cost-effective solutions\nMonitor inventory and purchase orders to prevent shortages\nHandle returns and exchanges when necessary\nMaintain strong vendor relationships\nHR & Administrative Support\nCoordinate payroll processes\nManage onboarding and training schedules\nImplement time-off tracking system\nHandle employee HR-related requests\nSupport TechOps team with operational requests\nOperational Excellence\nPerform regular audits of administrative processes\nHandle special projects and ad-hoc tasks\nImplement process improvements\nDocument and maintain accurate records\nEnsure smooth office operations\n

Skills, Knowledge and ExpertiseRequired:\n2-3 years of administrative experience with a focus on procurement and accounts receivable\nProven track record in vendor management and negotiations\nExperience with QuickBooks, procurement systems, and Microsoft Office Suite\nStrong analytical and problem-solving abilities\nDemonstrated success in process management and implementation\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional attention to detail and analytical skills\nStrong negotiation and communication abilities\nAdvanced organizational and time management skills\nProcess-oriented mindset\nAbility to work independently\nCultural awareness and adaptability\nStrong problem-solving capabilities\nYou should apply if… \nYou thrive in fast-paced, evolving environments\nYou have experience working in North American business culture\nYou have strong English business communication skills\nYou're detail-oriented and process-driven\nYou excel at managing multiple priorities\nYou have strong vendor management experience\nYou're proactive in identifying and solving problems\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 8:30 AM to 5:30 PM EST (Eastern Standard Time)\n40 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits