Description

What to expect:   The Office Manager & Executive Assistant is a trusted partner for Martin Marietta’s East Division office and executive team based in Raleigh, NC. Serving as the main liaison for divisional office administration, as well as the direct representative of the President and other executive team members, this high-profile role requires professional presence, effective communication, and strong day-to-day execution skills. The Office Manager & Executive Assistant is relied upon for proactive support, independent thinking, effective organization, adaptability, and discretion. The ideal candidate has office administration and executive assistant experience in a professional environment supporting executive leaders, is self-motivated, and is seeking an exciting, long-term opportunity on a high-performing team.   A typical day for an Office Manager and Executive Assistant may include: Providing day-to-day administrative support for the divisional office, President and executive team Coordinating visitors and clients, organizing conference rooms and common areas, and providing other visitor coordination Coordinating and preparing high-quality presentation materials for meetings Preparing professional communications on behalf of executive team members including emails and memos Managing executive team calendars and coordinating meetings with internal and external participants Preparing meeting materials, including agendas, pre-reads, discussion materials, minutes, and action logs Working with a high degree of independence; prioritizing and addressing demands directly to ensure deadlines are met; prioritizing requests for appointments, e-mails, and telephone calls  Taking initiative to follow up with stakeholders at all levels of the organization, providing prompts and reminders, and removing administrative roadblocks that interfere with obligations and deadlines Planning travel schedules and making necessary arrangements; providing support during travel as needed to ensure a seamless experience for the executive team; processing and tracking expense reports and reimbursements  Planning special and, at times, large events including scheduling, hotels, meals, itineraries, flights, other transportation, and activities Maintaining, monitoring, and ordering supplies for division office and staff Serving as main point of contact for landlord and submitting work orders as appropriate Serving as main point of contact for all vendors of the office, ensuring proper setup and invoice processing Maintaining office emergency guidelines, AED, first aid kit, and fire extinguisher,  Handling office mailings, shipments, and deliveries  Conducting research on a range of topics, as requested Appropriately managing details of highly confidential information related to the Company Building highly effective, collaborative, and productive relationships across the organization and at all levels You may be a good fit if you: Have at least five years administrative experience supporting an office and senior executive(s) Are willing to work in the office five days a week during business hours; overtime needed on occasion Have excellent computer skills, including significant experience with Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams, etc.) Have effective communication skills with both internal and external business contacts; excellent customer service skills Have strong organizational skills and attention to detail with the ability to anticipate executive and business needs  Have excellent listening skills and ability to work with employees at all levels of the corporation Have demonstrated ability to manage confidential information appropriately Are an initiative-taker with professional demeanor, sensitivity to others and keen willingness to learn 

A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials – including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.

At Martin Marietta, we strive to work with the best and the brightest – those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.

In return, we offer a highly competitive benefits package, including: 

Medical Prescription Drug Dental Vision Health Care Reimbursement Account Dependent Care Reimbursement Account Wellness Programs Employee Assistance Plan Paid Holidays and Vacation 401(k) with Company matching Pension Salary Continuation – Short-Term Disability Long-Term Disability Options Employee Life Insurance Spouse & Dependent Life Insurance Business Travel Accident Insurance Direct Deposit Payroll Educational/Tuition Assistance Plan College Scholarship Program – for dependent children Matching Gift Program New Auto Purchase Discount Plans

At Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.