The Office Manager will coordinate office administrative activities to support the daily operations for an O&M team located in Austin, Texas. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O&M team to ensure all administrative task are managed in a timely and efficient manner.

Office Administrator Duties and Responsibilities

Maintaining employee schedules to satisfy contract obligations Managing employee timesheets / timeclock Entering employee payroll into SAP on a weekly basis Scheduling, recording and tracking employee PSL / PTO Assisting the main office with monthly billing and invoicing when needed (Site Specific) New employee onboarding / offboarding including all new employee training Maintaining all employee training records Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals. Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site specific documentation Assisting employees with Siemens network and intranet access. Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting Maintaining all state and organization required postings throughout all office, shop and break areas. Maintaining and ordering all office supplies and equipment Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager Coordinating all site events including holidays and employee appreciation Management of employee parking Keeping up with Siemens policies and procedures and updating all employees when necessary Managing site vehicles including registration, inspections as well as airport ramp access credentials

Required Skills / Abilities

Excellent verbal and written communication Excellent organization and attention to detail Excellent time management skills, ability to meet short deadlines Strong supervisory and leadership skills Ability to function in fast-paced and at times stressful environment Ability to operate within a complex organizational structure Proficient with Microsoft Office Suite or related software

                                                                                                                                     

Education and Experience:

High school diploma or equivalent required; Associate degree in office administration or related field preferred At least 3 years of administrative and clerical experience Experience working in non-standard office environment

Physical Requirements:

Lifting up to 25 pounds Prolonged periods sitting at desk and working on a computer Moderate walking

Benefits: As an employee of Siemens Logistics, benefits start on day one and include:

Details regarding our benefits can be found here: Siemens Benefits Quickstart The pay range for this position is $68,640 to 72,800. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location. Sign-on Bonus - $5000 Professional development and tuition reimbursement Matching 401(k) Paid time off/company holidays

 

Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States. Relocation is not being offered at this time.

 

Design your future with us! Apply today and join Team Siemens.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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