Position: Office Services Coordinator

FLSA Status: Non-Exempt 

Dept/Div Child, Family & Community Services 

Location: Parent Information Network 

Responsibilities:  

Assist Program Director, Educational Consultant and PIN staff with the collection, compilation and analysis of program dataGreet and direct visitors and staff in a professional and courteous mannerServe as point person for reception area and telephone directory Prepare all correspondence, memoranda and reports in a professional and confidential mannerRecord all program data and required documentation for billing and reporting utilizing excel spreadsheetMaintain filing system and program database keeping it organized and up to dateMaintain all office machinery, order program supplies and keep reception area neat and orderlyAssist staff/families with identifying and accessing resources for client familiesMaintain resource center and market program resources to the communityAssist Program Director with PIN budget to include all documentation needed for billing utilizing excel spreadsheetPrepare for monthly staff meetings and record/transcribe minutes Distribute consumer satisfaction surveys for DMH and BAMSI and follow-up as needed to assure high level of returnsOversee childcare workers scheduling.Act as lead editor for e-newsletterAct as website editorMust be able to create program materials, e.g. Flyers, support group calendars, etc.Provide courier services for the programAct as Financial Officer for the program. Assist with planning and organizing activities for PIN families working occasional nights and weekends as neededPerform any other work duties/projects as assigned by supervisor or designee Assist staff and families with agency/program policies and proceduresPerform job duties in accordance with program/agency policies and proceduresExecute duties to reflect reasonable safety standards. Universal precautions must be utilized and training obtained in areas that constitute risk.

Qualifications:  

Must be proficient in computer skills including Word, Excel, and OutlookMust have knowledge of Power Point, Canva, PublisherMust be proficient in operating fax and copier machineMust be able to work as a professional in a highly visible, fast- paced confidential environmentMust have strong multi-tasking skills, be organized and a quick learner Must be a team player as well as able to work independentlyMust be able to maintain a professional, friendly and courteous manner Knowledge of human services strongly desired; having an understanding knowledge of families struggling with emotional disturbances in children Must have 3-5 years' experience as an administrative assistant 

 

40hrs: Mon-Fri 9a-5p
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