Welcome page RETURNING CANDIDATE? LOG BACK IN Office Service Representative III Job Locations US-NY-New York Posted Date 1 day ago(11/11/2024 12:49 PM) Requisition ID 2024-18854 # of Openings 1 Category (Portal Searching) Customer Service/Support Position Type (Portal Searching) Regular Full-Time Fixed Salary USD $24.00/Hr. Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. 

Responsibilities CUSTOMER SERVICEInsures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships MAIL/PACKAGES/POUCHESReceive, sort, and deliver all incoming mail & packages according to assigned floors and within established time framesWrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulationsPrepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time framesLog outgoing and incoming items as required and review for accuracy/completeness SUPPLIES/COPYING/FAXING/ADMINISTRATIONOrganize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etcEstimate runtime on the small to medium photocopy jobs.   Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobsMay provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleaningsOperate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessaryPrepare monthly production and volume reports in order to measure productivity and prepare billing chargesPerforms other administrative duties from inserting, copying and photocopying to faxing as needed

 

May possibly perform any of the following functions at the direction of the Site Manager:

Set up and maintain client’s kitchen areas and conference rooms, order food and make coffeeProvide reception work such as answering telephones, taking messages and greeting visitorsMove boxes, supplies or furniture; replace light bulbsDocument scanningPrepare outgoing items for shippingDue to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the siteAdditional duties as assigned

 

Qualifications  High school Diploma or equivalent5+ years’ experience working in a mailroom or professional office environmentThorough knowledge of all metering, weighting, logging and other shipping proceduresProficiency in computer skillsAbility to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.) without guidance from supervisorExcellent customer service, professional attitude and appearance are a mustAbility to work overtime & meet deadlines

      

PHYSICAL DEMANDS

Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walkingMay regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbsMay occasionally lift up to 50 lbsFrequent use of hand and foot controlsMay occasionally need to climb stairs

 

What We Offer:

Competitive pay & benefits!Comprehensive training and development programs that prepare employees to advance from within.A company focused on creating a positive work and client environment.Employee discounts on entertainment, products, and services nationwide!

 

Come Join Our Team!

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