Your Role

The Office Assistant is a part of the Office Services team to support our Morristown office.

What You Will Do

Provide a full range of Office Management and maintenance services

Prepare, clean, and sanitize workspaces daily, and maintain tidiness throughout the day

Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, and common areas at all times.

Ordering general office and kitchen supplies

Manage supply budgets

Identify and facilitate workspace and building repairs

Move and store samples

Facilitate seating moves

Ensure pleasant aesthetics in lavatories

Setup new hire desks

Prepare coffee service and monitor regularly

Maintain weekly cleanliness and organization of work spaces, office pantries, and food prep stations (refrigerators, etc.)

Facilitate office engagement events by:

Event planning and coordination

Ordering catering and supplies

Set up and clean-up

Work as a team supporting others as needed with projects including:

Provide backup coverage to Reception as needed

Receive and coordinate last minute deliveries

Track and coordinate employee and visitor parking passes

Assist with preparation and cleanup of in-office meetings, presentations, client meetings, etc.

Communicate and work in tandem with Studio Coordinators for meetings, cleanups, and tours

Liaise with building management for coordination of invoicing and identify and report issues as needed

Other duties as needed, including assisting with mailroom deliveries for respective coverage floor

Your Qualifications

Bachelor’s degree and/or equivalent years of experience required

Minimum 5+ years experience in Office Services role

A polished and professional appearance and manner of conduct

Commitment to excellence (punctual, reliable, and always seeking improvement)

Service-oriented, with excellent interpersonal skills

A pro-active attitude, constantly anticipating office needs

Excellent communication skills, both verbal and written

Outstanding customer service, exemplified by courteous, friendly and accommodating demeanor towards internal staff and external customers/clients

May regularly lift and carry up to 25 lbs. and move (push mail cart) over 50 lbs

Creative problem-solving

Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint

Strong attention to detail and organized

Life at Gensler

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.