Description We are offering a permanent employment opportunity for an Office Services Coordinator in Irvine, CA. In this role, you will be part of our team, managing front-end customer service and various office functions. The position involves a wide range of tasks that change on a day-to-day basis, requiring flexibility and adaptability. Responsibilities: • Support administrative functions by coordinating on-site meetings, including booking conference rooms, arranging equipment, and managing catering needs. • Deliver high-quality customer service, addressing inquiries or complaints from brokers and presenting information to internal groups. • Handle incoming calls and visitors, directing them to the appropriate personnel. • Ensure a well-maintained and client-ready office environment, providing general hospitality services. • Manage mail distribution by receiving, sorting, and routing incoming mail. • Maintain office supplies, troubleshoot missed deliveries, and request maintenance services for building and equipment. • Assist in drafting reports and memos, and handling ad-hoc requests as needed. • Work closely with the concierge to provide necessary services. • Utilize Microsoft Office Suite, including Word, Excel, and Outlook, in daily tasks. • Follow defined procedures and processes to deliver output under guidance and supervision Requirements • Proficient in using Microsoft Office Suites, particularly Microsoft Word, Excel, and Outlook • Demonstrated experience in managing office functions and operations • Excellent customer service skills with a proven ability to handle complaints and deliver solutions • Ability to train staff on office procedures and the use of office equipment • Experience with supervising teams and coordinating tasks • Familiarity with About Time and Mindset Software • Ability to troubleshoot common office equipment issues • Strong communication skills, both verbal and written • Experience in managing deliveries and catering services for the office • Ability to direct incoming calls to appropriate personnel efficiently • Proficient in distributing incoming mail in a timely manner • Must be punctual and reliable • Experience in ordering office supplies as needed • Knowledge of concierge services is advantageous • Experience in maintaining office equipment to ensure smooth operations. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .