Position Details Position Information Department Ext Polk County Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Dallas Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 32 hours per week) Office Specialist 2 position for the Division of Extension and Engagement’s Extension Polk County Office with Oregon State University ( OSU ). This position will be located in Dallas, OR. This Office Specialist 2 (OS2) is based at the Division of Extension and Engagement (Division) Extension Service Polk County Office in Dallas, Oregon. This OS2 is a team member of the Extension’s Oregon Western Region and will report to the Administrative Office Manager. The OSU Extension Service Polk County office provides informal educational programs in the areas of Commercial Agriculture (large and small farms), Family & Community Health, 4-H Youth Development, Community Horticulture and Forestry and Natural Resources. Related volunteer programs include 4-H, Master Food Preservers, Master Gardeners and Master Woodland Managers. Educational programs and outreach include workshops, tours, one-to-one contacts, newsletters, news and social media, web pages and correspondence courses. This OS2 is first-in-line serving the public and responding to various inquiries in-person, over the phone and via email for the OSU Extension Service in Polk County. This position also provides support for the 4-H Youth Development program and Community Horticulture and related Master Gardener program. This position will provide support for all faculty in Polk County as needed and/or directed by the Administrative Office Manager through a variety of general office and record keeping functions. This position requires initiative, independent decision-making skills and a positive representation of OSU Extension Service to all entities. The OS2 is expected to organize and prioritize a demanding and complex workload, monitor progress and adapt to changing needs. This includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This OS2 provides general support for assisting program faculty and staff within the County with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with Civil Rights and Language/Visual Access regulations, and assisting faculty and staff with providing accommodations when requested. The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources. About Polk: Polk County is one of 36 counties in Oregon and is located in Western Oregon. The faculty, staff, and trained volunteers of the OSU Extension Service in Polk County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Polk County communities. The Extension Service has been cultivating healthy farms, forests, food, and families in Polk County since 1918. To learn more about Polk County, visit the Polk County Oregon webpage (https://www.co.polk.or.us/) and the Extension Polk County webpage (https://extension.oregonstate.edu/polk). About the Division: The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, please visit: https://engagement.oregonstate.edu/ Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 50% – General Office Support 45% – Program Support 5% – Other duties What We Require Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. What You Will Need + General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms. + A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Experience working with a computer operating system such as or similar to Microsoft Windows and computer software such as or similar to Microsoft 365 (i.e., Outlook, Word, and Excel). + Excellent verbal and written communication skills. + Excellent customer service skills. + Evidence of success in working with youth and adults from broad and diverse backgrounds. + Experience working with and providing leadership to volunteers within a volunteer organization. + Knowledge of the Extension Service and/or other informal education and community services provided by this county’s Extension Service office. + Bilingual/Bicultural (English and Spanish), both written and spoken. + Ability to communicate successfully with broad and diverse audiences. + Ability to multi-task and prioritize in a team environment. + Ability to work independently with minimal supervision. + Ability to make independent decisions and recommendations that align with policies, rules, procedures. + Ability to utilize social media and update website contents. + Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule Most of the work performed for this position will be conducted in an office setting during the regular office hours. Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as handling postage needs and to transport program materials off-site for events and activities, etc. Business mileage will be reimbursed based on OSU policies. For information on vehicle use:https://risk.oregonstate.edu/vehicles. Flexibility to work an occasional evening and weekend will be required for significant outreach events such as the Polk County Fair and 4-H Open House, coordinating with supervisor to adapt work schedule to address community programming and outreach needs. Work schedule is Monday-Thursday 9am – 5pm, Friday 9am – 12pm. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.16 Max Salary $26.97 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/10788 Posting Detail Information Posting Number P05149CT Number of Vacancies 1 Anticipated Appointment Begin Date 05/01/2025 Anticipated Appointment End Date Posting Date 02/14/2025 Full Consideration Date 02/28/2025 Closing Date 03/30/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by February 28, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Alisha Hutchison Alisha.Hutchison@oregonstate.edu 971-612-0022 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upoAll courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. n the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164807 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.